Overview
Executive Assistant- Kuwait Jobs in Kuwait City, Al Asimah, Kuwait at Confidential Careers
Title: Executive Assistant- Kuwait
Company: Confidential Careers
Location: Kuwait City, Al Asimah, Kuwait
Job Summary:
The Executive Assistant provides high-level administrative support to executive leadership, ensuring efficient operation of the office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks simultaneously.
Key Responsibilities:
Collaborate closely with senior management and directors to provide administrative support.
Optimize time management by efficiently handling secretarial and administrative tasks.
Address administrative matters for the executive leadership with efficiency.
Serve as the primary point of contact for internal and external stakeholders.
Develop and maintain office systems, including data management and filing.
Coordinate personal travel arrangements, including visa issuance and accommodation.
Manage incoming phone calls, requests, and inquiries.
Organize and coordinate meetings and schedule appointments.
Handle incoming and outgoing emails, faxes, and mail, representing the executive leadership in correspondence.
Manage bookings for clients and employees, including creating purchase orders and business travel forms in the system.
Liaise with travel agents and oversee invoices from travel agents in Kuwait and hotels abroad.
Maintain the monthly time sheets for our division.
Handle sensitive information with the utmost discretion and confidentiality.
Education & Qualifications:
Minimum Diploma in Executive Secretarial and Office Management or equivalent.
ICDL certification is preferred.
Experience:
Minimum of 5 years of experience in an executive support role or similar position
Skills:
Strong multitasking abilities
Proficiency in Microsoft Office and Outlook
Internet research skills
Effective communication and negotiation skills
Excellent time management
Report writing proficiency
Other Requirements:
Bilingual in English and Arabic is preferred.
