Overview
Executive Assistant Medical Enterprise Jobs in Los Angeles, California, USA at Tucker Parker Smith Group (TPS Group)
Executive Assistant (Medical Enterprise)
Job Location: Los Angeles, CA (Open to remote/local candidates)
Contract Type: Contract-to-hire
Schedule: M-F 8:00 AM – 5:00 PM
On behalf of our client, a private university located in Los Angeles, we’re looking for a Senior Administrative Operations Analyst to join a dynamic team within the Medical Enterprise. Seeking a candidate who will be managing multiple priorities, coordinating executive operations, and communicating with stakeholders at all levels, reporting to the Director of I.S. Operations or Manager of Administrative Operations.
Accountabilities:
Coordinate calendars and meetings for multiple executives.
Schedule, coordinate, and prepare for department meetings and events, including agenda preparation and logistics.
Interpret policies and procedures, assisting in problem identification and resolution.
Manage project activities such as planning, coordination, and communication.
Track and report budgetary expenses in the core IT administration cost center, reporting to the Director of I.S. Operations or Manager of Administrative Operations.
Provide research and administrative support for special projects, preparing data and executing as directed.
Maintain confidentiality of sensitive information such as patient medical records, financial data, and legal information.
Provide administrative support to executive leadership, including scheduling and meeting minutes.
Maintain accurate record-keeping and update databases daily.
Education and Experience:
Bachelor’s degree preferred and 5+ years of experience supporting multiple executives, preferably in a C-suite environment.
Strong communication skills are essential, both in meetings and with stakeholders.
Proven ability to thrive in a fast-paced, dynamic environment.
Proficiency in core office and workflow applications.
Exceptional organizational and time management skills.
Professional demeanor with a polished, business-appropriate appearance.
Occasional onsite requirements include HR orientation, equipment pickup, pre-employment health appointments, annual team events, go-lives, or as assigned by management.
Flexible travel expectations: most remote team members required onsite 2-4 days per year.
Please submit a copy of your resume in Word or PDF format to be considered.
Company Description:
The TPS Group, , is a Certified Woman and Disabled Owned Diverse recruiting and staffing firm that is a trusted recruiting partner to top companies.
#J-18808-Ljbffr
Title: Executive Assistant Medical Enterprise
Company: Tucker Parker Smith Group (TPS Group)
Location: Los Angeles, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Business Administration, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator, Administrative Management, Business Administration)
