Overview
Executive Assistant, Music (Disney Television Animation) Jobs in Glendale, CA at Disney Branded Television
About Us
Shipman’s value lies in our commitment — to our clients, to the profession and to the community. We have one goal: to help our clients achieve their goals. How we accomplish it is simple: we devote our considerable experience and depth of knowledge to understand each client’s unique needs, business and industry, and then we develop solutions to meet those needs. With more than 140 lawyers in offices throughout Connecticut and New York, we serve the needs of local, regional, national, and international clients. Our clients include public and private companies, institutions, government entities, non-profit organizations and individuals, and we believe that effective knowledge management is key to achieving our goals.
Position Overview
We are seeking a proactive, highly organized Executive Assistant to support to the Managing Partner, General Counsel, and Chief Operating Officer. This role requires discretion, initiative, proactivity and the ability to manage multiple priorities efficiently in a fast-paced, professional environment. The ideal candidate is a strategic partner who ensures the executives’ time is optimized. The Executive Assistant will be responsible for providing executive administrative support, calendar management, research, and general administrative assistance on a daily basis. You will play a critical role in the overall success of the firm by ensuring seamless executive operations, enhancing efficiency, and enabling leadership to focus on high-level strategic initiatives.
Essential Functions and Specific Responsibilities
Creates and implements systems to maximize productivity and manage workload sustainably.
Coordinates and attends various executive meetings; prepares agendas, minutes and supporting documentation.
Prepares and proofreads documents, reports, and presentations with an advanced level of accuracy often in preparation for meetings
Excellent communication skills; Strong written and verbal skills.
An an ability to use all communication tools (Email, verbal, text, Teams, etc.) effectively for optimal responses.
Strong organizational skills with time management emphasis.
. Organizes and maintains confidential files (paper and electronic).
Facilitates and coordinates travel.
Records and reconciles expenses and submit for payment on a timely basis.
Maintains complex, fast-changing calendars, strategically establishes appointments, agendas, and meeting logistics; creates presentations and other meeting documents; follows up on meeting deliverables as appropriate.
Support or lead special projects as requested.
Positive solution-focused team member who represents the executives internally and externally.
Screens phone calls and responds to internal/external callers.
Prioritizes conflicting needs while handling matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
Performs other related duties as required.
Job Requirements and Qualifications
Associate or Bachelor’s degree in Business Administration or related field preferred, or equivalent work experience.
5+ years of experience in high-level executive support, preferably in a law firm setting.
Must be very organized, able to handle multiple senior/high level executives.
Professionalism, poise and uses good judgment.
Ability to build strong relationships across the firm.
Collaborative team player with strong sense of ownership and follow-through.
Exceptional proofreading & editing skills.
Advanced technical proficiency in Microsoft Office and Excel.
Proven ability to handle confidential information with discretion.
Adaptable to rapidly changing priorities.
Willingness to embrace new technology/AI.
Detail oriented with strong organizational and problem-solving skills.
Strong ability to execute multifaceted projects with minimal supervision.
Expert Nudger!
Hours: Full-time, with flexibility to work additional hours as indicated by client and Firm needs.
Physical and Other Requirements
The work is primarily of an intellectual nature and requires a variety of physical capabilities. The employee must occasionally lift and/or move up to 10 lbs. and rarely has to lift and/or move up to 25 lbs. This position requires the ability to operate a keyboard at efficient speed. While performing the duties of this job, the employee is regularly to stand, walk, talk and hear. The noise level in the work environment is usually moderate.
Non-Discrimination
The Firm will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability, pregnancy, genetic information, gender identity or expression, veteran status, status as a victim of domestic violence or any other characteristics protected by applicable law except in the case of a bona fide occupational qualification.
Qualifications
To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer Statement
The preceding job description has been designed to illustrate the general nature and requirements for the performance of this position. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Hartford, CT 06115 (Required)
Work Location: In person
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Title: Executive Assistant, Music (Disney Television Animation)
Company: Disney Branded Television
Location: Glendale, CA
