Overview
Executive Assistant, NA Jobs in Denver, CO at Vantage Data Centers
Description:
Founded in November of 1992, SynTerra is an employee-owned science and engineering consulting firm. We help clients meet business objectives and address technical challenges in innovative and cost-effective ways. With offices throughout the Southeast, SynTerra works with clients on governmental, industrial, economic development, and commercial projects. Our mission is to foster our clients’ success by helping to balance technical, economic, and social considerations.
SynTerra is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior-level executives in a fast-paced environment. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring seamless communication, and supporting executives in staying organized and focused on high-priority initiatives. You should have a minimum of 3 years of experience supporting management-level personnel and overseeing administrative functions within projects and organizational functions. Promising candidates should be adept in all Microsoft applications, namely Excel, Word, and Adobe. This position requires the ability to work both independently on specific tasks as well as in collaboration with other professionals within the office.
Responsibilities:
Perform basic administrative tasks such as answering phones, sorting and preparing mail, ordering supplies, and processing work order requests.
Offer administrative and logistical support to company leaders, including arranging meetings, tracking progress, and maintaining documentation.
Provide support to the management team in both routine and standalone tasks.
Prepare agendas and materials for meetings involving management, the board, and the entire company.
Coordinate logistics for meetings, conferences, and events.
Assist with routine project deliverables created by the management team or other group leaders, including formatting and assembling reports.
Handle sensitive information and documents with discretion and professionalism.
Take responsibility for collaborating with project team members while maintaining complete and accurate records for multiple projects simultaneously.
Serve as the primary point of contact between executives and internal/external stakeholders.
Prepare and edit correspondence, reports, presentations, and other documents.
Track and follow up on action items and deadlines.
Support special projects, research, and initiatives as directed by executives.
Maintain organized filing systems (both digital and physical) for easy access to information.
Assist with and track health and safety initiatives and client-specific training.
Perform other duties as assigned.
Requirements:
Associate’s degree required, bachelor’s degree preferred.
Minimum 3 years’ experience in the relevant field.
Proven experience (3+ years) as an executive assistant, administrative assistant, or similar role supporting senior leadership.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
High level of professionalism and confidentiality.
Advanced to expert level proficiency in Microsoft applications, including Excel, Word, and Adobe.
Ability to anticipate needs, prioritize tasks, and problem-solve with minimal direction.
Attentive to detail, accurate, and well organized.
Availability to be in the office 4-5 days each week(30-40 hr./week schedule). Some remote flexibility is available.
We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas for this position.
SynTerra is an equal opportunity employer.
Hiring, promotion, transfer, compensation, benefits, discipline, termination and all other employment decisions are made without regard to race, color, religion, sex, sexual orientation, creed, age, disability, national origin, genetic information, veteran status, pregnancy, childbirth, medical needs arising from pregnancy or childbirth, medical conditions related to pregnancy or childbirth, including, but not limited to, lactation, or any other characteristics protected by law, unless a bona fide occupational qualification applies.
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Title: Executive Assistant, NA
Company: Vantage Data Centers
Location: Denver, CO
