Overview
Executive Assistant/Office Manager Jobs in Hillsboro, TN at Universal Impact Technologies
Office Administrator:
1. **Invoicing**:
– Prepare and issue invoices to clients and customers.
– Ensure accuracy in billing by verifying charges and payment terms.
– Track and follow up on outstanding invoices.
– Maintain records of all invoices issued.
2. **Administrative Support**:
– Manage office supplies and inventory, ordering as necessary.
– Organize and maintain electronic and paper files.
– Schedule appointments and manage calendars for staff members.
– Assist in preparing reports, presentations, and other documents.
-Take notes during BOD meetings and write Minutes.
3. **Communication**:
– Serve as the first point of contact for clients and visitors.
– Answer phone calls and respond to emails in a professional manner.
– Coordinate internal communication among various departments.
4. **Financial Management**:
– Assist in budgeting and financial planning.
– Process payments and manage petty cash.
– Prepare financial statements and reports as needed.
5. **Human Resources Support**:
– Assist with onboarding new employees and maintaining personnel records.
6. **Office Management**:
– Oversee maintenance of office equipment and facilities.
– Implement office policies and procedures for efficiency.
– Coordinate events and meetings, including logistics and catering.
7. **Compliance and Record Keeping**:
– Ensure compliance with company policies and regulations.
– Maintain confidentiality of sensitive information.
Qualifications
Administrative experience
Office experience
Clerical experience
Certified Notary Public
Hourly pay.
Job Type: Full-time
Pay: $19.85 – $25.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Marco Island, FL 34145 (Required)
Ability to Relocate:
Marco Island, FL 34145: Relocate before starting work (Preferred)
Work Location: In person
Title: Executive Assistant/Office Manager
Company: Universal Impact Technologies
Location: Hillsboro, TN
