Overview
Executive Assistant – Office of the Nursing Program Director Jobs in Chicago, IL at ATS Institute of Technology, Nursing School
Full Job Description
Join our dedicated team at ATS Institute of Technology, where we are passionate about shaping the future of healthcare through excellence in nursing education! As the Executive Assistant to the Nursing Program Director, you’ll play a vital role in supporting the heart of our academic operations. With over two decades of empowering students to achieve their goals, we are seeking a highly organized, mission-driven individual who thrives in fast-paced environments, values professionalism, and is committed to making a meaningful impact.
What You’ll Do:
As the Executive Assistant, you’ll serve as key administrative support to our Nursing Program Director, handling sensitive student and faculty communications, coordinating essential administrative functions, and maintaining compliance-related documentation. You’ll manage complex scheduling, organize program operations, support accreditation efforts, and ensure timely communication across the nursing department. Your work will be instrumental in supporting the success of students, faculty, and leadership alike.
Key Responsibilities:
Act as the primary administrative support to the Nursing Program Director and department leadership.
Maintain accurate, confidential records related to students, faculty, immunizations, clinicals, and accreditation.
Schedule and maintain the exam calendar, coordinate proctors, and prepare graduation checklists.
Support department events including new student orientations, flu shot clinics, pinning ceremonies, and wellness fairs.
Assist with faculty onboarding, collecting required documentation and ensuring a smooth start for new hires.
Participate in data collection for program reporting (e.g., NCLEX pass rates, alumni/employer surveys).
Take and distribute meeting minutes, and support digital file management for accreditation purposes.
Manage office and lab supply inventory, equipment service logs, and vendor coordination.
Why You Should Join Us:
For over 20 years, ATS Institute of Technology has been committed to advancing the careers of aspiring healthcare professionals. At ATS, we don’t just prepare students for exams, we help shape future nurses who make a difference in their communities. You’ll join a values-driven team that believes in clarity, collaboration, and excellence. Here, your behind-the-scenes leadership will help transform lives, one student at a time.
Requirements
Qualifications:
Associate degree or higher preferred; High School diploma required.
Minimum 3 years of experience in administrative support, ideally in healthcare or higher education.
Proficient with Google Workspace (Docs, Sheets, Drive) and electronic records management.
Organized, proactive, and emotionally mature, able to manage multiple priorities and sensitive issues calmly.
Proven ability to demonstrate critical thinking and sound judgment when handling sensitive information or complex situations.
Excellent interpersonal and communication skills across diverse populations.
Able to work flexible hours, including occasional evenings, for student events or academic support.
Demonstrates professionalism, discretion, and a strong sense of accountability.
Benefits
At ATS Institute of Technology, we value our team members and their well-being. We offer a comprehensive benefits package designed to support your professional and personal growth. Our benefits include:
Health, Dental, and Vision Plans
Paid Time Off (PTO)
Paid Major Federal Holidays
Tuition Reimbursement & Professional Development
401(k) Plan with Employer Match
Title: Executive Assistant – Office of the Nursing Program Director
Company: ATS Institute of Technology, Nursing School
Location: Chicago, IL
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