Overview
Executive Assistant, Office of the President Jobs in Rochester, NY at WXXI Public Broadcasting
We have an exciting opportunity for a part-time Administrative Assistant at EAPC! EAPC Architects Engineers is an award-winning, full-service design and consulting firm.
As an Administrative Assistant at EAPC, you will:
Oversee day-to-day office operations, including scheduling meetings, maintaining office supplies, and handling incoming calls and correspondence
Provide welcoming and helpful support toward staff, visitors, and clients
Perform general clerical duties such as typing, copying, faxing, scanning, mailing, and mail distribution
Responsible for reconciliation of P-card statements, and expenses (printing, mileage, and postage logs reported to the accounting dept.)
Schedule, prepare the agenda, and coordinate food/beverages for meetings as needed
Help maintain public office calendars, office staff calendars, meeting room calendars, and office vehicle calendars using Microsoft Outlook and Teams for Business
Organize and maintain physical and electronic files
Perform light office cleaning as needed
Type proposal letters and professional service agreements
Track and schedule company car maintenance
Foster a culture of respect and promote positive peer relationships
Qualifications:
High school diploma or equivalency required
Administrative or assistant experience preferred
Proficiency with computers and MS Office software (Word, Excel, PowerPoint, Outlook)
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Strong interpersonal skills with
Ability to work as a productive team member
Must be a self-starter and able to work with little supervision
This is a part-time (20 hours per week), non-benefitted position that will report directly to the Office Manager.
Applications will be reviewed immediately.
EAPC is an equal opportunity employer disability/veteran.
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Title: Executive Assistant, Office of the President
Company: WXXI Public Broadcasting
Location: Rochester, NY
