Overview
Executive Assistant & Office Operations Manager Jobs in Toronto, Ontario, Canada at Analyticsmart
Title: Executive Assistant & Office Operations Manager
Company: Analyticsmart
Location: Toronto, Ontario, Canada
About Us
We’re a fast-growing SaaS company helping brands, retailers, and merchandisers in the consumer packaged goods (CPG) industry turn data into action. With a proven product and strong ROI, we’ve built a loyal customer base through word of mouth—and now, we’re looking for someone to help keep our CEO and operations on track as we scale.
About the Role
We’re hiring an Executive Assistant & Office Operations Manager to support our CEO and ensure our internal operations run like clockwork. You’ll be responsible for managing the CEO’s schedule, coordinating team activities, enforcing internal processes, and helping keep the business moving forward.
This is a hands-on, high-trust role with a lot of variety. If you love organizing, problem-solving, and making sure nothing falls through the cracks, we want to meet you.
What You’ll Do
Executive Support
Manage the CEO’s calendar, inbox, travel, and priorities
Act as a gatekeeper for requests and communications
Help prepare documents, reports, and customer-facing forms
Office & People Operations
Ensure the office is organized and stocked (physical or remote tools)
Support onboarding/offboarding and ensure policy compliance
Help enforce internal processes and team accountability
Admin & Order Processing
Complete customer-required forms and onboarding materials
Process Shopify orders with accuracy and speed
Coordinate with vendors and service providers
What We’re Looking For
3+ years in executive assistant, operations, or admin roles
Strong organizational and multitasking skills
Clear, confident communicator (written and verbal)
Tech-savvy and proactive problem solver
Familiar with tools like MS Office, Canva, Shopify
Nice to Have
Experience in a startup or SaaS environment
Familiarity with Shopify, CRM, or task/project management tools
Experience handling sensitive or confidential information
Why Join Us?
High-impact role working directly with the CEO
Opportunity to shape internal systems and workflows
Supportive, nimble team culture with room to grow
Competitive salary + benefits + flexibility
Salary Range is $55,000 to $65,000 + Bonus + Benefits
