Executive Assistant-OnBrand Jobs in New York City, NY at American Express

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The Global Advertising and Brand Management (GABM) organization has a mission to create marketplace demand and drive commerce for American Express through differentiated and innovative products, partnerships, marketing, and customer experiences.

OnBrand is American Express’ In-House Creative agency, our agency is on journey for an exciting expansion. Our ambition is “Become creative partner-of-choice to build seamless customer experiences for our Business Units, essential for driving results and unlocking value through deeper knowledge of our business powered by industry-defining creative excellence”. We are focused on developing forward thinking ideas and work across channels, end-to-end experiences in digital and beyond.

The Executive Assistant will provide administrative support to the VP – Head of OnBrand, the VP OnBrand – Creative Strategy and the VP OnBrand – Account Management, all based in New York. Candidates must exercise considerable discretion and good judgment, as well as ability to interface and work with senior level business leaders and their offices. The ideal candidate must be experienced in handling a wide range of administrative tasks and be able to work independently and confidently under pressure. Enthusiasm in learning about the team’s work and interest in participating in team projects a plus.

This individual will support enabling strategic and creative elements of the agency, but also playing a critical role to attract, retain and develop best-in-industry agency talent and build a culture delivering transformative work

Day to day responsibilities include, but are not limited to:

Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones, using a high level of tact and integrity

Assisting the VPs with appropriate email delegation, booking meetings, and reacting and corresponding on behalf of. Prioritizing what is important and urgent. Acknowledging receipt/replies on behalf of, etc.

Coordinating with OnBrand chief of staff to support team collaboration and culture development

Coordinating conferences and staff meetings, including room booking, catering, security etc.

Coordinating travel arrangements and logistics (hotel, rental car, and other travel-related needs)

Processing monthly expense reports and reviewing expense reports for approval

Assisting with on and off boarding and new employee logistics

Tracking and approving timekeeping for team

Title: Executive Assistant-OnBrand

Company: American Express

Location: New York City, NY



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