Overview
Executive Assistant Ontario Jobs in Toronto, Canada at Pembroke Communications
Position: Executive Assistant New Ontario
An Executive Assistant at Teneo plays a critical role in supporting senior business leaders and their Executive Assistants, ensuring seamless operations and providing best‑in‑class service. With an initiative‑taking mindset and strong organizational skills, the candidate thrives in a fast‑paced environment, managing multiple tasks and priorities with professionalism and discretion. They provide a seamless foundation of administration that allows teams to function, work closely with Executives and their Assistants to proactively support and anticipate their needs, and understand their priorities.
During all interactions they pre‑empt issues or problems before they arise, collaborate closely with the Executive(s), and act as a point person when the Executive(s) is unavailable. Administrative Assistants also build relationships with counterparts at client organizations and across the Teneo network.
Responsibilities
Provide support to executives based in the United States within Teneo’s Management Consulting business
Proactively manage Executives’ calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long‑term perspective on organization goals
Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently
Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
Manage operational aspects of executives’ roles, including project setup and proposal preparation
Maintain confidentiality and business‑sensitive information with discretion
Embrace agile working practices and support team members during absences or busy periods
Lead by example, fostering teamwork, collaboration, and a positive office environment
Foster positive relationships with counterparts at client offices and build knowledge of key clients
Support executives beyond traditional working hours and during travel or international assignments
Basic Qualifications
8‑10+ years’ experience in a corporate environment providing support for senior‑level executives
Excellent written and oral English language skills, as the role involves regular communication with U.S.‑based executives and clients
Proficiency in Microsoft Office, including Word, Excel, and Power Point
Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
Meticulous commitment to delivering high‑quality, client‑ready work
Ability to adapt to changing priorities and thrive in a fast‑paced environment
Commitment to learning and professional development
Preferred Qualifications
Experience using Robin, Concur, MS Teams, and Net Suite
Benefits
New joiners are supported by an induction programme. We offer a host of benefits and rewards including:
Ability to work remotely and from Teneo’s Toronto office as needed
Competitive salary (dependent on experience)
Flexible working and time off policy
Discretionary bonus
Annual salary review
100% employer‑paid healthcare
Pension (competitive company contribution)
Extensive investment in personal development & learning
Enhanced maternity and paternity leave (depending on length of service)
Group income protection
Life assurance
Gym reimbursement
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Title: Executive Assistant Ontario
Company: Pembroke Communications
Location: Toronto, Canada
Category:
