Overview
Executive Assistant Operations Jobs in Alexandria, VA at The Choice, Inc.
Title: Executive Assistant Operations
Company: The Choice, Inc.
Location: Alexandria, VA
The Choice is partnering with a local economic development nonprofit in Alexandria on the search for a part-time, temporary Administrative Assistant, to assist with day-to-day administrative activities and to provide support in lead up to a major event convening in May 2025. This is a temporary position through May 2025 but could be longer term, permanent and full-time in the future (after May) for the right candidate.
Desired Professional Experience
Minimum 3 years of experience in an Executive or Administrative Assistant or in a similar role
Excellent written and verbal communication, organizational, and time management skills
Attention to detail and problem-solving skills
Experience with scheduling complex, ever-changing multi-faceted calendars
In-depth knowledge of Microsoft Office suite of tools
Experience with project management and CRM tools a plus, as is experience with Bill.com
Key Responsibilities
Draft, review, and distribute various types of communications on behalf of the Leadership Team
Coordinate and organize meetings for Leadership Team, including scheduling, preparing agendas, gathering documents, taking minutes, and following up on action items
Frequent communication and interaction with key external stakeholders, including senior executives, local business community, state and local government agencies, and other external partners
Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for and external partners
Manage information flow in a timely and accurate manner with continuous follow-up
Prepare, edit, and distribute correspondence, communications, presentations, reports, and other documents
Organize files using SharePoint
Data entry in Hubspot CRM
Assist with AP and AR
Assist staff with travel arrangements
Handle confidential information with discretion
