Overview
Executive Assistant, Operations & Office Administrator Jobs in Los Angeles, CA at Oura
At Curriculum Associates (CA), we believe a diverse team leads to diversity in thinking, making our products better for teachers and students. If you read this job description, feel energized by what you see here, and believe you could bring passion and commitment to the role, but you aren’t sure you meet every qualification, please apply! Above all, we are looking for the right person!
This role is considered hybrid with 3-days/week in our Greensboro, NC office. Additional days and locations may be needed for events and meetings. Travel to support offsite events estimated at 15%.
The Senior Administrative Assistant will provide administrative support and ensure efficient operation of the Service and Marketing teams. The ideal candidate thrives in a fast-paced, collaborative environment, has a strong attention to detail, likes to connect teams and build culture, and is motivated by proactively identifying and solving problems.
The impact you’ll have:
Manage calendars of Chief Service Officer and Senior Vice President of Marketing
Manage travel and booking expenses for Chief Service Officer, Senior Vice President of Marketing, and functional leaders of the Service team
Support the functional Service and Marketing teams with administrative tasks
Track and process POs, invoices, and contracts on time for the Service team
Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings
Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation
Monitor, screen, and respond in a timely manner to all internal/external communications
Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and events run smoothly
Lead and oversee small event planning across the team and within the company
Prepare all materials for team meetings and ad hoc team meetings, as requested
Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders, running the review process and populating templates
Prepare materials for regular Service and Marketing team meetings and ad hoc team meetings, including presentations, meeting notes, action item lists, etc.
Provide backup support for other Sr. Administrative Assistants as requested
Who we’re looking for:
Planning/organizing—an individual who prioritizes and plans work activities, uses time efficiently and develops realistic action and work plans
Dependability—an individual who is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Interpersonal Skills—an individual who maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
Written Communication—an individual who edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Oral communication—an individual who communicates positively in stressful or difficult situations
Adaptability—an individual who adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
Problem solving—an individual who identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Quality control—an individual who demonstrates accuracy and thoroughness and monitors own work to ensure quality
Scheduling—an individual adept at managing multiple calendars in fast-paced, ever-changing environment
Enthusiasm—an individual who is excited to work and collaborate in-person and thrives in a physical office environment
Required Experience:
Bachelor’s Degree or equivalent experience
Minimum of 7 years experience providing administrative support to leaders
Experience with expense reimbursement and travel booking systems, Concur a plus
Experience with scheduling executive calendars using MS Outlook
Proficient with programs and applications like Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook, etc.)
Pay Range: This role’s range is $43,375 – 70,875. The wage range for this role takes into account the wide range of factors that Curriculum Associates considers in making compensation decisions based on our Compensation Philosophy. Actual base pay within that range will vary based upon several factors including, but not limited to, prior experience and relevant skill sets. At Curriculum Associates, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances for each case. The Company recognizes that minimum wage varies by location and will ensure all compensation decisions comply with applicable state and local laws.
Benefits: Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees can enroll in our company’s 401k plan and receive an employer match. Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year’s, as well as a number of additional perks and benefits.
Curriculum Associates, LLC is an equal opportunity employer. Curriculum Associates will not discriminate against any employee or applicant for employment based on any legally-recognized basis, including, but not limited to: race (including ancestry, national origin, ethnic characteristics, interracial marriage or association, and traits historically associated with race such as hair texture and protective hairstyles), color, religion and creed (including all aspects of religious observance, practice and belief), sex (including pregnancy, lactation, childbirth or related medical conditions, breastfeeding, sex assigned at birth, difference of sex development and variations of sex characteristics), affectional or sexual orientation, gender identity or expression, age, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics), veteran or uniformed servicemember status or any other status protected by federal, state or local law.
If you need special assistance or an accommodation for a disability in order to apply for a posted position, please contact our People and Culture department at
[email protected]
.
US-based Candidates:
Curriculum Associates uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit:
https://www.e-verify.gov/employees/employee-rights-and-responsibilities
Information that you provide when applying for employment with Curriculum Associates, LLC may be subject to the California Privacy Rights Act.
Title: Executive Assistant, Operations & Office Administrator
Company: Oura
Location: Los Angeles, CA
