Overview
Executive Assistant (Otolaryngology) -40 hours, Days Jobs in Worcester, MA at UMass Memorial Health Care
We are seeking a highly organized and proactive Executive Assistant/Office Manager to join our team. This role involves providing comprehensive administrative support and overseeing office operations to ensure efficiency and productivity.
Responsibilities:
– Manage calendars, appointments, and meetings
– Coordinate any travel arrangements / special projects and prepare detailed itineraries
– Assist in event planning and coordination
– Handle correspondence, phone calls, and inquiries with professionalism
– Maintain office supplies inventory and place orders as needed
– Perform clerical tasks such as typing, filing, and transcribing notes
– Provide excellent customer service to internal and external stakeholders
– Assist in document management using tools like DocuSign
– Manage phone systems and direct calls appropriately
– Coordinate projects and ensure timely completion
– Utilize web-based tools and/or Social Media to support company brands / products
Preferred Skills:
– Proven experience as an Executive Assistant or Office Manager
– Strong organizational and time-management skills
– Excellent communication and interpersonal abilities
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
– Ability to multitask and prioritize tasks effectively
– Familiarity with project coordination and management
– Knowledge of phone etiquette and professional correspondence
– Experience with DocuSign or similar document management tools
– Basic understanding of software for and task management
If you are a detail-oriented professional with exceptional communication skills and the ability to handle multiple responsibilities / projects efficiently, we invite you to apply for this position.
Job Types: Full-time, Contract
Schedule:
10 hour shift
8 hour shift
Ability to Relocate:
Brooklyn, NY 11223: Relocate before starting work (Required)
Work Location: In person
Title: Executive Assistant (Otolaryngology) -40 hours, Days
Company: UMass Memorial Health Care
Location: Worcester, MA
