Overview
Executive Assistant – Palm Beach Gardens, FL Jobs in Palm Beach Gardens, FL at eStaffing Inc.
Title: Executive Assistant – Palm Beach Gardens, FL
Company: eStaffing Inc.
Location: Palm Beach Gardens, FL
Job Tittle – Executive AssistantJob Location -Palm Beach Gardens, FLDuration- Full TimePositions-1Job Description
Ability to support multiple senior executives, helping them to be more efficient and organized.
Proactively manage calendars with strong attention to detail, accuracy, and allocation of time to maximize productivity, recognizing and adjusting conflicting priorities as appropriate.
Coordinate complex domestic and international travel.
When required, attend meetings, take minutes, note actions, and track and help drive completion of key deliverables.
Represent the executives with confidence when dealing with internal and external collaborators.
Act as a liaison between staff and a gatekeeper for executives.
Cross-collaborate with a variety of functional departments and business units to meet business needs.
Preemptively anticipate needs and plan ahead accordingly.
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Assist executives with the development of presentations and white papers for internal and external audiences.
Other administrative duties include, but not limited to, scheduling and coordinating meetings/calls/events, processing expenses, maintaining records, on-site meeting coordination (hotel arrangements, event setup support with IT/facilities, meals, etc.), ordering/picking lunches up, running errands, answering the door for guests/deliveries, preparing shipments, maintaining supplies, compose/review/edit correspondence and presentations, etc.
Qualifications
Bachelor’s degree or above preferred.
5+ years of progressive experience supporting C-Suite executives; experience in the aviation industry a plus.
Strategic thinker who determines appropriate course of action, referral, or response.
Ability to multitask
Able to recognize and understand business priorities and actively seek improvement in processes that create efficiency for the team.
Possess a passion for excellence, high degree of initiative, integrity, ethics, and values in handling all executive matters.
Ability to troubleshoot, think independently, and be resourceful in high-pressure situations with time-sensitive deadlines.
Superb editing, listening, and oral and written communication skills.
Positive, solutions/results-oriented attitude a must with a willingness to take on additional tasks in support of the executives while still managing priorities.
Outstanding organizational, time management, and project management skills.
Ability to build trusting relationships with global collaborators based on mutual goals.
Exceptional writing, editing, and proofreading skills.
Proficiency with the MS Office Suite and Office 365 applications like Teams, Yammer, and SharePoint.
Must be willing and able to work off hours as needed to handle special situations, emergencies, or unplanned travel changes.
