Overview
Executive Assistant (Part time) Jobs in United States at Moth+Flame
Title: Executive Assistant (Part time)
Company: Moth+Flame
Location: United States
Mission Statement: The Executive Assistant to the Chief Customer Officer (CCO) provides high-level administrative and operational support with the goal of increasing the CCO’s daily bandwidth. This role is critical for ensuring the efficiency of day-to-day activities, maintaining communication between leadership and stakeholders, and facilitating projects that align with Moth+Flame’s mission and objectives. The ideal candidate is highly organized, detail-oriented, and skilled in managing various tasks simultaneously in a fast-paced, dynamic environment. This position fosters an organized and efficient environment, allowing the Chief Customer Officer to focus on strategic priorities that further the company’s mission.
Job Responsibilities:
As a key member of our customer and sales team, this individual will provide administrative support, communicate with team members, and ensure the smooth execution of projects
Communication:
Communicating effectively with our CCO and other team members
Facilitating internal communication and handling confidential documents
Assisting with project management and coordination
Meeting Preparation & Support:
Creating engaging presentation materials and content
Preparing and distributing meeting agendas and follow-up actions
Recording and sharing session recordings and slides
Calendar and Schedule Management:
Scheduling meetings, appointments, and events
Coordinating commitments to optimize time management
Travel Coordination:
Booking travel arrangements, including flights, accommodations, and transportation
Updating calendars and schedules in a timely manner
Requirements
Proven work experience as an Executive Assistant or similar role
Excellent communication and organizational skills
Strong analytical and problem-solving skills
Proficiency in Google Suite and other productivity tools
Ability to maintain confidentiality and exercise discretion
Moth+Flame operates fully remotely. Candidates must be U.S.-based and prepared to work in a remote office environment.
