Overview
Executive Assistant/Personal Assistant Jobs in Dana Point, CA at Alter Health Group
Peretz & Associates is a busy, fast-paced San Francisco based civil litigation law firm seeking to employ a Full-Time Administrative Assistant. We are looking for someone who seeks a challenge, who is punctual, holds a high degree of common sense with a strong willingness and adaptability to learn, and is committed to taking their integral role in the company seriously as there is much room for growth. This position is primarily remote but will require on-site assistance at the firm’s in-home office and downtown San Francisco office as needed. Local San Francisco/Bay Area candidates are preferred.
Position Responsibilities / Tasks
The administrative assistant will primarily aid our law firm’s Office Manager, but will report directly to both the Office Manager and principal attorney. Responsibilities of this role include:
– Providing administrative support to office attorneys and Office Manager
– Generating and distributing monthly client invoices, handling general client billing processes, monitor accounts payables and accounts receivables
– Scheduling and coordinating with local court reporting agencies and general management of the firm’s deposition schedules
– On-site printing, scanning, copying, exhibit tabbing and assembling of various types of documents to be used for trial hearings, depositions and other legal proceedings
– Coordinate courtesy copy deliveries to local Superior Courts
– Office calendaring
– Maintaining and organizing electronic files in accordance with office policies
– Word processing, including letters, spreadsheets, court forms, and other documents
– Aiding office manager and bookkeeper for accounting projects
– Providing ad-hoc assistance with various other tasks and projects
Requirements
– Highly developed attention to detail
– Strong and effective communication and follow-up skills
– Ability to anticipate and exercise urgency
– Ability to think and work independently, and find productive solutions if necessary
– Ability to meet strict deadlines, remain organized and prioritize multiple tasks
– Uphold confidentiality, and exercise discretion and tact
– Thorough knowledge of Microsoft Office including Word, Excel, Outlook, Adobe and QuickBooks helpful but not required
– Experience with correspondence with the Courts, legal filing and legal calendaring helpful but not required
Pay is commensurate with candidate experience. We offer medical, dental, and vision benefits and 401(k) retirement savings plans. Resume and cover letter are required to apply. References and writing sample(s) will be provided upon requested. Please email all application materials to: [email protected] and [email protected]
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Ability to Commute:
San Francisco, CA 94111 (Required)
Ability to Relocate:
San Francisco, CA 94111: Relocate before starting work (Required)
Work Location: Hybrid remote in San Francisco, CA 94111
Title: Executive Assistant/Personal Assistant
Company: Alter Health Group
Location: Dana Point, CA
