Overview
Executive Assistant, Post Production & Innovation (Disney Branded Television) Jobs in Glendale, CA at Disney
Title:
Instructional Services Administrative Assistant (190 Days)
Level:
Building/Specialist Secretary (B)
Reports To:
Director of Instructional Services/Mental Health Clinician Supervisor
Job Goal(s):
The Instructional Services Administrative Assistant provides essential administrative and technical support to the Instructional Services Department. Key responsibilities include organizing professional learning events and network meetings, maintaining accurate communication with partnering school districts, and ensuring efficient departmental operations. A commitment to service and collaboration across all levels is central to this role.
Minimum Qualifications:
Education :
High school diploma required; Associate Degree preferred
Work Experience :
Relevant work experience required. On-the-job or formal training related to business/office assistant with experience related to the operation of software programs such as Google Docs, Google Sheets, and database software. Knowledge of school systems.
Skills :
Excellent interpersonal, oral and written communication skills
Self starter with strong organizational and time management skills
Demonstrates flexibility and works well with adults
Proficiency with Google Workspace, Trello, and S’more (or willingness to learn)
Ability to manage multiple projects and timelines independently
Demonstrated ability to work collaboratively in a team environment
Ability to learn and use collaborative online task management software
Knowledge of school systems
Essential Job Functions:
Department Support:
Serve as the main purchaser for the Instructional Services Department
Process hotel bookings, professional development registrations, and central supply orders
Manage instructional, mental health clinician (MHC), and adult education supply purchases
Create and modify reports and keep data fields/tables current.
Track monthly mileage/reimbursement forms for all team members
Maintain confidentiality of staff information including professional learning records and budgets
Maintain contact with local schools regarding professional learning events and network meetings.
Assist with all areas of Adult Ed ESL program
Maintain and update the Instructional Services Google Calendar
Assist with scheduling, materials preparation, and logistics for department leadership meetings
Events & Meeting Support:
Tracking and managing professional staff attendance at events
Collaborate with department staff through planning meetings, email, and Trello to ensure smooth execution of events and meetings
Coordinate logistics with VB Conference Center staff
Maintain the Instructional Services expense ledger and oversee meal planning, ordering, setup, and clean-up
Create signage and schedule space
Develop and distribute the monthly professional development newsletter using S’more
Maintain organization of department vault and kitchen areas
Provide administrative support for all events
Perform additional tasks, responsibilities and duties as assigned by the administration.
Valid driver’s license required.
Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education.
This posting and our online application can be found on the Van Buren ISD’s website at www.vbisd.org under Employment. If you do not have access to a computer with the Internet, you may use a computer at VBISD by calling 269-539-5218.
Position is open until filled.
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Title: Executive Assistant, Post Production & Innovation (Disney Branded Television)
Company: Disney
Location: Glendale, CA
