Overview
Executive Assistant/Receptionist Jobs in Greenwich, CT at WIN
Title: Executive Assistant/Receptionist
Company: WIN
Location: Greenwich, CT
Overview
We are seeking a highly organized and proactive Executive Assistant/ Receptionist to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional clerical and organizational skills, with a strong ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our executive office, facilitating effective communication, and enhancing productivity.
Duties
Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Maintain and organize files, ensuring easy access to important documents and information.
Utilize DocuSign for document management and electronic signatures to streamline processes.
Assist in project coordination by tracking deadlines, deliverables, and follow-ups on various initiatives.
Prepare reports, presentations, and correspondence as needed for executive meetings.
Manage Outlook Calendar for executives, prioritizing appointments and ensuring optimal time management.
Act as a personal assistant by handling day-to-day tasks that support the executives’ needs.
Facilitate communication between executives and internal/external stakeholders, maintaining professionalism at all times.
Requirements
Proven experience in an administrative or executive assistant role with a strong emphasis on organizational skills.
Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling and coordination tasks.
Familiarity with DocuSign or similar electronic document management systems is preferred.
Excellent verbal and written communication skills to effectively interact with team members and clients.
Ability to handle confidential information with discretion and integrity.
Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
Experience in project coordination is a plus, but not mandatory.
