Overview
Executive Assistant (Remote – EST Hours Required) Jobs in Mexico at SOLO MEDIA GROUP
Title: Executive Assistant (Remote – EST Hours Required)
Company: SOLO MEDIA GROUP
Location: Mexico
Executive Assistant (Remote – EST Hours Required)
We run a fast-moving, creative business that juggles a bit of everything — meetings, travel, vendors, and the occasional fire drill. We move quickly, think faster, and need someone who thrives at keeping the wheels turning behind the scenes. If you’re the type who finds joy in organizing chaos, staying five steps ahead, and just getting things done — you’ll fit right in.
We’re looking for a sharp, proactive Executive Assistant who can handle both business and personal logistics with ease, keep operations smooth, and help us stay focused on the big picture.
What you’ll be doing:
Booking and managing travel (flights, hotels, cars, etc.)
Paying bills on time and keeping finances tidy
Sourcing and coordinating with vendors (e.g., cleaners, contractors, services)
Negotiating with vendors and making sure we’re getting fair terms
Managing inboxes and staying on top of follow-ups
Coordinating schedules, meetings, and appointments
Using Google Workspace to keep calendars, files, and to-dos in sync
Using ChatGPT (and other AI tools) to speed up research, writing, and task management
You should be:
Based in or available during Eastern Standard Time (EST) hours
iPhone-ready (or open to using one — we’ll provide it if needed)
Highly organized and detail-oriented
Experienced in supporting fast-paced teams or executives
Tech-savvy, especially with Google Suite, booking tools, and AI platforms
A great communicator who can take initiative and follow through
How to Apply:
Before we jump into interviews, we ask all candidates to send a 1–2 minute Loom video (www.loom.com). A phone-recorded video is totally fine if that’s easier — just introduce yourself and tell us a bit about your experience and why this role feels like a fit.
We’re excited to meet someone who’s ready to plug in and make a real impact.
