Overview
Executive Assistant (Remote – US) Jobs in United States at Emburse
Full Job Description
At Emburse our mission is to help make our users’ lives – and their businesses – better. We are dramatically transforming how organizations manage corporate expenses and invoices. We humanize work by automating manual tasks and saving users’ time, so they can focus on what matters most – their family, community, or more rewarding work. We help CFO’s give their employees a simple and amazing experience while ensuring compliance and reducing costs. Our solutions are tailored for companies from start-ups and SMBs to enterprises such as Microsoft, Pinterest, Bosch, Bill & Melinda Gates Foundation, and Estee Lauder. We have more than 18,000 customers and 12 million users globally.
The Executive Assistant provides administrative support to one or more designated members of senior
or executive leadership in the form of managing schedules, travel, expense reporting and coordinating
meetings and conferences.
What you’ll do:
Provide administrative support directly related to management or business operations for designated member of senior or executive leadership
Proactively and meticulously manage the executive’s schedule and accurately manage calendar in Microsoft Outlook using independent judgment and discretion
Coordinate meetings and conferences; to include scheduling, registration, conference call set up, developing internal meeting agendas, preparing and printing materials, making occasional travel arrangements, maintaining conference rooms and providing on-site support, taking meeting minutes and coordinating catering when necessary
Maintain equipment for meetings; to include phones, conference lines, WebEx, GoToMeeting and projectors, coordinating with IT when necessary
Type reports, memos, letters and other documents as needed
Develop and maintain files related to meetings, Board, committees, business documents and contacts, ensuring confidentiality standards are met when necessary
Collect and maintain receipts, travel records and corporate credit card records and statements
Interpret and implement company policies to manage the designated executive’s corporate expense reporting using Emburse software, as well as manage the executive’s direct reports’ corporate expense reporting in the way of approving, denying or inquiring into reported expenses
Using Emburse software, book and manage travel itinerary for designated executive
Coordinate ordering of specialized office supplies, provisions and equipment for designated executive
Use independent judgment and discretion with regards to matters of significance to manage all incoming/outgoing correspondences.
#LI-LH1
#LI-Remote
What we’re looking for:
Degree/Diploma in Business Administration or related field is required
UP to 3 yearsof experience supporting an executive in an administrative capacity is required
Experience in a technology/software industry is highly preferred
Reliable and responsive, redirecting questions and concerns to the appropriate personnel in a timely fashion
Excellent organizational skills with flexibility to re-prioritize as business needs demand
Ability to work collaboratively with a multitude of departments
Proficient in Microsoft Office Suite
Excellent communication skills, both oral and written
Ability to work autonomously and as part of a team
Strong ability to manage multiple high priority projects simultaneously and successfully
Emburse provides equ…
Title: Executive Assistant (Remote – US)
Company: Emburse
Location: United States
Category:
