Overview
Executive Assistant – Retail Engagement & Marketing (REM) Jobs in Cupertino, CA at Apple
Job Summary:
The primary duty of the Administrative Specialist I is to conduct routine clerical work to support specific administrative functions for the below assigned offices. Departmental Workload Designation (Specific days/time TBD)
50% Kent County Police Accountability Board, 20 hours per week.
50% Kent County Office of Emergency Services, 20 hours per week.
Essential Functions:
All Offices
Performs a variety of administrative and clerical functions to support all offices with minimal supervision.
Respond to inquiries from the public or other office staff and assist as needed.
Prepares, tracks, and maintains a variety of office logs and automated records information.
Maintains and ensures the efficient operation of office machines and equipment.
Prepares personal timesheets, and tracks leave and overtime for reporting purposes.
Police Accountability Board:
Provides front desk coverage for the Kent County Police Accountability Board (PAB).
Handles scheduling meetings, hearings and informational sessions.
Coordinates with the PAB and AAC for meeting preparation.
Working the A/V equipment for the public meetings
Taking notes and writing meeting minutes for all meetings
Coordinating with the PAB & AAC for meeting preparation
Serve as the PAB victim advocate, tracking activities associated with the initiative.
Handles the requisition of supplies and equipment.
Opens and routes incoming mail, invoices, bills and correspondence.
Handles departmental auditing issues for leadership review.
Takes meeting minutes and distributes as assigned.
Prepares meeting packets.
Performs other duties as required
Office of Emergency Services:
Handles payments of invoices, fees, and/or fines; registrations or applications as appropriate and maintains accurate records.
Opens and routes incoming mail, invoices, bills, and correspondence.
perform other duties as required.
Required Knowledge, Skills, and Abilities:
Prioritization Skills: Ability to handle a variety of duties with conflicting deadlines and needs.
Working Knowledge of standard office practices, proper grammar, spelling and punctuation.
Skills in reading, writing, basic math; data processing, data entry, basic spreadsheets; learning software programs unique to corrections and law enforcement accountability.
Communication and Persuasion: Ability to communicate with end users, to gain cooperation and understanding of data needed to achieve goals.
Customer Service: Ability to assist and support constituents in a timely and pleasing manner.
Detail Orientation: Ability to update information for end users as it relates to instructions and directions, which are clear and concise and easy to understand.
Flexibility: Ability to deal with complex and varied work, requiring a complete knowledge of a wide variety of operations and practices consistently using independent judgment.
Decision Making: Ability to exercise strong decision making and good judgement as decisions made impact the project.
Computer Related Skills: Ability to work with word processing, database packages and graphic software. Computer Related Skills: Ability to work with word processing and database packages. Must be able to type at a speed of no less than 55 wpm. Email and basic internet usage required.
Experience using databases, running queries, working with websites required.
Education and Experience:
Graduation from an accredited high school or G.E.D. recognized by the Maryland State Department of Education.
Proficient in Microsoft Office Products (Word, Outlook, Excel, etc.)
Two years’ prior experience in an administrative or office role preferred.
College Degree with concentration in law enforcement, corrections or emergency management preferred.
Certification, prior certification on Grants Management and/or NCIC/METERS systems preferred.
Physical and Environmental Conditions:
Work is conducted in an office setting with comfortable lighting, temperature, and air conditioning. The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of paper, books, or other materials (up to 20 pounds} may be required.
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting rooms, e.g.: use of safe workplace practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.
Benefits:
Annual, Personal & Sick Leave
Paid Holidays
MD State Retirement & Pension
Long-term Disability Insurance
Health, Dental & Vision Insurance
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
This and all County positions are subject to transfer, based on need.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
Kent County Government provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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Title: Executive Assistant – Retail Engagement & Marketing (REM)
Company: Apple
Location: Cupertino, CA
