Overview
Executive Assistant – Seasonal Full-time Jobs in Glencoe, IL at Chicago Botanic Garden
Job Summary
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will possess strong time management skills, exceptional customer service abilities, and a keen eye for detail. This role is essential in ensuring the smooth operation of our office by providing administrative support and assisting in various tasks that contribute to the overall efficiency of our organization.
Responsibilities
Keeping an inventory of office supplies and ordering new materials as needed.
Managing office correspondence, including emails, phone calls, and email.
Managing all the phone lines and invoices.
Maintaining all employee phone lines and tablet accounts.
Welcoming visitors to your office.
Requesting and sending certificates of insurance.
Permits and registrations for all projects.
Coordinating insurance for projects.
Scheduling inspection calls.
Providing support to project managers and supervisors in preparing project documentation, reports, and handling inquiries.
Vehicle registrations.
Helping maintain records of safety training and certifications for team members.
Coordinating travel arrangements and accommodation for site visits and out-of-town projects.
Coordinating mobilization/demobilization of storage containers.
Taking and delivering messages.
Ensuring the office runs smoothly.
Scheduling meetings and sending meeting invites to attendees.
Helping organize and coordinate company events and meetings.
Performing other duties as assigned by managers.
Experience
Previous experience as a personal assistant or in an administrative role is preferred.
Strong time management skills with the ability to prioritize tasks effectively.
Excellent customer service skills, demonstrating patience and professionalism in all interactions.
Strong typing skills with attention to detail for accurate data entry and documentation.
Join our team as an Office Assistant where your contributions will be valued, and you will have the opportunity to grow within our organization!
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Expected hours: 40.00 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Executive Assistant – Seasonal Full-time
Company: Chicago Botanic Garden
Location: Glencoe, IL
