Overview
Executive Assistant & Shipping Coordinator Jobs in Salt Lake City, UT at PolarityTE
Description:
Ariel Clinical Services is expanding to Pueblo, and we’re looking for a friendly, organized professional to be the welcoming face of our new office! Think of this role as a combination of front desk coordinator, administrative assistant, and team support specialist.
Position Title: Program Support
FLSA Status: Non-Exempt Part Time
Hours: Monday-Friday 25-29 hours/week
Required Travel: Minimal
Salary: Hiring Range: $18.13-$19.76/hr DOQ
Ariel Clinical Services mission is “To provide safe, nurturing and supportive environments for our clients so that they may have the opportunities to develop their strengths, maximize their potentials and fully participate in society.” Through our Foster Care, Adoption and Adult Services programs we work to maintain our vision of “Turning challenges into opportunities one life at a time.”
This position will remain open until filled.
Position Summary: Administrative Assistants are responsible for a wide variety of duties. Some administrative assistants may take on specialty duties or lead roles; however, their overall goal is to provide excellent internal and external customer service to every client, host home, biological family, visitor & employee of Ariel. Administrative Assistants typically work as part of a team.
We care about our team! At Ariel we offer an expansive benefit package:
Subject to Eligibility.
Flexible Work Schedule and Environment
Creating a Culture of Awesomeness!
Medical, Dental, Life Insurance Premiums are 100% covered by Ariel, which averages to an additional $5.04/hour to your total compensation!
HSA & FSA
Vision
Employer covered Life Insurance
Generous Paid Time Off accrual – 13 PTO days in the first year, 48 hours of paid sick leave, and 10 paid holidays. Total of 30 paid days off in the first year.
Life Insurance, Disability Insurance, Legal & ID Shield through MetLife
Retirement 403B & 403B employer match up to 5% at one year anniversary
Mileage and On Call Reimbursement
Employer provided work phone and computer
Tuition Reimbursement
Public Student Loan Forgiveness
Employee Assistance Program (EAP)
Wellness Program
What you’ll do day to day:
Providing excellent customer service to clients, families, and team members
Maintaining confidential records and coordinating documentation
Supporting our case managers and program operations
Helping establish our new Pueblo office
What you will need:
High school diploma or equivalent
Valid driver’s license and reliable transportation
Strong communication and organizational skills
Basic computer proficiency (MS Office, email)
A passion for helping adults with developmental disabilities
Preferred experience:
Customer service background.
Experience with medical records or documentation.
Knowledge of the developmental disabilities community
Why join us?
Be part of our exciting expansion into Pueblo
Make a meaningful difference in people’s lives
Join a mission driven organization
Professional development opportunities
Flexible part time schedule
Required Background Checks & Documentation
1. Criminal Background Investigation (CBI)
2. Colorado Adult Protective Services (CAPS)
3. CBI Sex Offender Background Check
4. National Sex Offender Background Check
5. Reference check
6. Driver’s License Record
7. Office of Inspector General
8. I-9 Documentation
9. Reliable Automobile with adequate, valid auto insurance
Requirements:
Key Competencies & Professional Requirements
Communication Excellence
Master communicator with the ability to build authentic connections through confident, empathetic interactions both in-person and over the phone
Advanced written and verbal communication skills, with the ability to effectively engage in both one-on-one and group settings
Natural talent for maintaining composure and professional demeanor when supporting individuals through challenging situations
Operational Agility
Proven ability to pivot seamlessly between priorities while maintaining attention to detail
Self-motivated professional capable of managing complex workloads independently
Strategic mindset for prioritizing tasks and meeting deadlines with precision
Reliable transportation required to provide responsive community-based support
Technical Proficiency
Strong command of Microsoft Office Suite (Word, Excel, Outlook) and Apple software platforms
Demonstrated ability to master new technology, including our Therap documentation system within first 30 days
Professional Flexibility
Adaptable schedule to accommodate occasional evening, weekend, or holiday coverage as needed to ensure consistent client support
Commitment to maintaining reliable attendance and punctuality
Valid driver’s license and current vehicle insurance required
Decision Making & Compliance
Sharp judgment skills with the ability to make sound decisions within agency protocols and regulatory frameworks
Dedication to upholding federal, state, and local regulations while delivering exceptional service
Please complete the online application at www.arielcpa.org. You may also attach a Resume and/or Cover Letter, but will only be considered if the entire application is completed.
Title: Executive Assistant & Shipping Coordinator
Company: PolarityTE
Location: Salt Lake City, UT
