Overview
Executive Assistant – Sydney Jobs in Sydney, New South Wales, Australia at Saronic Technologies
Title: Executive Assistant – Sydney
Company: Saronic Technologies
Location: Sydney, New South Wales, Australia
Saronic Technologies is a leader in revolutionising autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms -for government and non-government customers.
Job Overview
We are seeking a highly motivated and organised Executive Assistant to provide comprehensive administrative support to our International Team across Australia, the United Kingdom and the United States.
As an integral part of our team, you will play a critical role in ensuring the smooth and efficient operation of our startup. You will be enabling one of the fastest growing parts of the company to focus on strategic growth and development. The successful candidate will have exceptional organisational, communication, and problem-solving skills and be comfortable working in a fast-paced environment.
Responsibilities
Calendar Management: Coordinate and manage schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
Communication: Serve as the primary point of contact between the founders and internal/external stakeholders, including investors, clients, and government representatives
Documentation and Filing: Maintain and organise important documents, emails, and records, ensuring easy access and retrieval as needed
Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters
Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by the International Team to ensure the overall success of the company
Qualifications
Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company. Experience working across multiple time zones (AU, US and UK) a benefit.
Strong organisational and time management skills with the ability to prioritise tasks effectively
Exceptional written and verbal communication skills
Proficiency in office software and tools, including Microsoft Office and Google Workspace
Ability to work independently and take initiative
Attention to detail and a commitment to maintaining a high degree of professionalism
Discretion and the ability to handle confidential information with integrity
Flexibility to adapt to changing priorities and work in a fast-paced environment
Knowledge of the defense industry and government processes is a plus
Benefits
Stock Options: Equity options to give employees a stake in the company’s success
Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
Medical Insurance: Comprehensive private health insurance
Time Off: Generous PTO and Holidays
Parental Leave: Paid maternity and paternity leave to support new parents
