Overview
Executive Assistant (Team Support) – Global Private Equity Firm Jobs in Singapore, Singapore at Mapped
Title: Executive Assistant (Team Support) – Global Private Equity Firm
Company: Mapped
Location: Singapore, Singapore
Company Overview:
Our client is a leading global private equity firm with over $150 billion of assets under its management. They partner with exceptional management teams to build transformative businesses across a diverse range of industries such as technology, healthcare, and financial services. With a focus on operational excellence and value creation, our client empowers its portfolio companies to achieve sustainable growth and deliver superior returns to its investors
Job Summary:
The Executive Assistant will play a crucial support role in the firm, enhancing the effectiveness of their professionals and the overall firm. The ideal candidate will utilise their judgment, discretion, initiative, and organisational skills to manage a wide range of administrative and support tasks which includes complex calendaring of 4-5 board directors, travel arrangements, board meeting logistics, and collaborate closely with team members in order to address potential issues with a sense of urgency and professionalism.
Key Responsibilities:
Provide extensive administrative support through heavy calendaring, coordinating communications, travel arrangements, and expense reimbursements for 4-5 executive members
Prepare confidential and sensitive documents with discretion and accuracy
Meeting Coordination to plan, prepare, oversee, and execute logistics for meetings
Align work to support team goals and collaborate effectively with the team
Anticipate, research, and address potential issues and needs proactively to achieve issue resolution
Listen to team members’ needs, respond and adapt, and build relationships of trust across diverse teams
Assist with various special projects operationally as and when required
Job Requirements:
Minimum of 8-10 years of relevant administrative experience as an Executive Assistant in the private equity/financial services industry
Mastery of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SAP Concur
Clear, concise, and accurate communication skills
Demonstrated integrity and discretion with high attention to detail, ability to multitask, and work resourcefully in a fast-paced environment
Exceptional organisational and time management skills with the ability to set and achieve priorities amidst frequent status changes
Strong partnering, rapport-building, and relationship management abilities
Ability to balance teamwork with self-direction and initiative to solve problems and deliver results
Positive attitude and capability to work independently as well as part of a team
The succesful candidate for this position will have the opportunity to join a dynamic and expansive multinational finance setting. You will be pushed to exceed your comfort zone with the abundant prospect for professional advancement and personal growth, and will have the unique chance to network with prominent investors, clients, and external stakeholders.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
