Overview
Executive Assistant to CEO Jobs in San Francisco, CA at Williams-Sonoma, Inc.
Title: Executive Assistant to CEO
Company: Williams-Sonoma, Inc.
Location: San Francisco, CA
Job DescriptionAbout the RoleWe are seeking a positive, dynamic Second Executive Assistant to provide administrative support to the Executive Assistant to the President and CEO with day-to-day tasks and needs. In this role you will provide general support as needed to the EA to the CEO, and maintain a safe and pleasant office environment, with superb attention to detail and customer service.
You’re Excited About This Opportunity Because You Will…
Assist EA to the CEO in strategically managing and maintaining the CEO’s schedule to ensure work days are efficiently organized.
Plan, coordinate and execute meeting set-up and events. Including room set-ups, light catering, Audio/Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
Plan all aspects of domestic and international travel, optimizing and balancing executive’s time with cost of travel. Includes forecasting and managing to the travel budget.
Prepare expense reports for the executive and the WSI Directors. Review and approve expense reports for direct reports in accordance with company travel policy.
Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages/gathering information and re-directing to the appropriate person or team.
Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
Draft and edit communication in the voice of the executive and company.
Resolve time sensitive issues with a high degree of precision and professionalism.
Maintain hard and soft copy files for the office of the CEO and the Airplane Department.
Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks.
Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues.
Perform and prioritize special projects as directed; handle confidential and sensitive information.
‘No task is too small’ approach.
Why you will love working at Williams-Sonoma, Inc.
We’re a successful, fast-growing company with an entrepreneurial vibe
A technologically and data-driven business
Competitive salaries and comprehensive health benefits
We’re at the forefront of tech and retail, redefining technology for the next generation
We’re passionate about our internal and external clients and live/breathe the client experience
We get to be creative on a daily basis
A smart, experienced leadership team that wants to do it right and is open to new ideas
We believe in autonomy and reward taking initiative
We have fun!
We’re Excited About You Because You Have…
Minimum 5 years of experience as an executive assistant.
Strong verbal and written communication skills.
The ability to effectively prioritize and work on multiple projects in a deadline driven environment.
Excellent, professional customer service and respond to requests quickly under pressure.
Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. Strong analytical skills.
Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.
The ability to handle highly confidential …
