Overview
Executive Assistant To CEO Jobs in Gaithersburg, Maryland, USA at Autoscribe Corporation
Are you a strategic operator who thrives on driving clarity, accountability, and meaningful change? We are seeking an Executive Assistant to the CEO who will serve not only as a trusted administrative partner, but also as a project manager and catalyst for organizational momentum. In this role, you’ll play a key part in helping the CEO and Senior Leadership Team execute critical initiatives, uphold priorities, and embed operational excellence throughout the organization.
This is a highly influential role for someone who brings exceptional attention to detail, thrives in dynamic environments, and possesses the leadership and communication skills to move projects—and people—forward.
Key Responsibilities
Executive Partnership:
Act as the primary support to the CEO—managing schedules, meetings, correspondence, and sensitive matters with professionalism and discretion
Strategic Project Management:
Drive the planning, coordination, and execution of key initiatives. Monitor progress, ensure accountability, and remove roadblocks
Catalyst for Change:
Support organizational transformation by ensuring alignment on priorities, surfacing issues early, and reinforcing follow-through on decisions and commitments
Meeting & Event Leadership:
Plan, prepare, and document high-stakes meetings—setting agendas, capturing action items, and ensuring accountability post-meeting
Cross-Functional Coordination:
Serve as a liaison between the CEO and internal teams, ensuring clear communication, timely updates, and forward progress on company goals
Communication & Documentation:
Draft clear, compelling communications and maintain accurate, executive-level documents and reports
Office Operations:
Establish systems, workflows, and practices that improve executive effectiveness and streamline daily operations
Calendar & Travel Management:
Optimize time and logistics for the CEO, ensuring priorities are reflected in the calendar and commitments are met
What We’re Looking For
Required
Skills & Experience:
Associate degree in business or related field (Bachelor’s degree preferred)
Minimum of 5+ years in a senior-level Executive Assistant or Project Manager role, ideally supporting a CEO or C-suite leader
Advanced proficiency in Microsoft Office (especially Excel, Outlook, Word, and PowerPoint)
Exceptional organizational skills, with a proven ability to manage multiple priorities and timelines
Outstanding written and verbal communication abilities
Demonstrated ability to handle confidential information with integrity
Proven track record of driving cross-functional execution and organizational follow-through
You Might Be a Great Fit If You Are:
A structured problem-solver who uses logic, insight, and resourcefulness to break down complex challenges
A strategic operator who can move from vision to execution with clarity and speed
A project driver who thrives on accountability, keeps teams aligned, and ensures that nothing falls through the cracks
A change agent who sees opportunities to improve systems, accelerate progress, and build momentum
A strong communicator who can influence and inspire at all levels
An organized leader who balances big-picture thinking with flawless execution
Bonus Points For:
Experience in a high-growth, entrepreneurial, or transformation-oriented environment
Familiarity with strategic planning, OKR frameworks, or organizational change management
Proficiency with collaboration tools (e.g., Notion, Slack, Asana, )
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Title: Executive Assistant To CEO
Company: Autoscribe Corporation
Location: Gaithersburg, Maryland, USA
Category: Business (Business Administration, Office Administrator/ Coordinator, Administrative Management, Business Management), Administrative/Clerical (Business Administration, Office Administrator/ Coordinator, Administrative Management, Business Management)
