Overview
Executive Assistant to CEO Jobs in Ghaziabad, Uttar Pradesh, India at Prowrrap
Title: Executive Assistant to CEO
Company: Prowrrap
Location: Ghaziabad, Uttar Pradesh, India
Company Description
ProwWrap is an innovative B2B procurement platform serving industries like ecommerce and hospitality. With a network of over 500 manufacturing units and a presence across 60+ pincodes, we offer direct sourcing, faster deliveries, and customized manufacturing services to meet the unique demands of our clients. Our comprehensive solutions ensure seamless transactions, operational efficiency, and high-quality products delivered across India with live tracking and pan-India support. At ProwWrap, we take pride in our commitment to sustainability, innovation, and quality, shaping the future of global trade while fostering positive change. Join a team that is dedicated to redefining excellence in procurement and making a meaningful impact.
About the Role
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work directly with the CEO and act as a trusted partner in managing executive priorities, business operations, and strategic initiatives.
The ideal candidate will be responsible for ensuring smooth day-to-day operations, effective communication across departments, timely execution of tasks, and seamless coordination with internal and external stakeholders. This role requires exceptional organizational skills, ownership, confidentiality, and the ability to thrive in a fast-paced entrepreneurial environment.
Location: Mohan Nagar, Ghaziabad (On-site)
Employment Type: Full-Time
Key Responsibilities
Executive Support
– Manage and maintain the CEO's calendar, appointments, and travel schedules.
– Coordinate internal and external meetings, including agenda preparation, meeting reminders, and follow-ups.
– Draft, review, and manage business correspondence, presentations, and reports.
– Maintain records, documentation, and confidential information with utmost discretion.
– Track action items and ensure timely closure of assigned tasks.
Stakeholder & Business Coordination
– Coordinate with customers, vendors, investors, leadership teams, and external partners.
– Act as a communication bridge between the CEO and various departments.
– Follow up on key business priorities and ensure accountability across teams.
– Organize leadership meetings, investor meetings, and business reviews.
Recruitment & HR Coordination
– Support recruitment activities including candidate sourcing, resume screening, and interview scheduling.
– Coordinate with hiring managers throughout the hiring process.
– Manage candidate communication and ensure a smooth interview experience.
– Maintain recruitment trackers and hiring records.
Administrative Management
– Prepare and manage expense reports and reimbursements.
– Handle office administration and operational coordination as required.
– Manage documentation, filing systems, and process tracking.
– Support special projects and strategic initiatives driven by the CEO.
Qualifications
– Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field preferred.
– 2–5 years of experience as an Executive Assistant, Executive Coordinator, HR Coordinator, or similar role.
– Prior experience supporting Founders, CXOs, or Senior Leadership Teams is highly preferred.
– Strong proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.
– Excellent written and verbal communication skills.
– Strong organizational, multitasking, and problem-solving abilities.
– Ability to handle confidential information with professionalism and integrity.
– High ownership mindset with strong follow-up and execution capabilities.
What We're Looking For
– Exceptional attention to detail.
– Strong sense of urgency and accountability.
– Excellent coordination and relationship management skills.
– Ability to manage multiple priorities simultaneously.
– Self-driven, proactive, and solution-oriented personality.
– Comfortable working directly with senior leadership and taking ownership of critical tasks.
Why Join Us?
– Direct exposure to the CEO and leadership team.
– Opportunity to work on high-impact business initiatives.
– Fast-paced entrepreneurial environment with significant learning opportunities.
– Career growth and leadership development opportunities.
If you are someone who enjoys taking ownership, solving problems, and enabling leadership teams to perform at their best, we'd love to hear from you.
