Overview
Executive Assistant to CEO Jobs in Houston, TX at Primary Services
Title: Executive Assistant to CEO
Company: Primary Services
Location: Houston, TX
Join a growing organization and play a pivotal role in supporting executive leadership in a fast-paced, professional environment. This is your chance to showcase your expertise while representing the company brand with excellent growth opportunities.
Primary Services is actively recruiting for a Executive Assistant to support the President and CEO of a major organization. In this role, you will manage executive-level operations and communications, exemplifying professionalism, discretion, and efficiency. This position offers a unique opportunity to interact with key stakeholders, facilitate high-level business activities, and directly contribute to organizational success.
Responsibilities
Manage the CEO’s calendar, scheduling meetings, appointments, and calls, ensuring time is effectively allocated and conflicts are resolved.
Plan, organize, and execute arrangements for business meetings, including preparing and distributing materials and taking minutes.
Prepare documents, presentations, reports, agendas, and communications for internal and external distribution.
Evaluate and prioritize incoming calls and communications; respond or refer as appropriate.
Organize domestic and international travel for the CEO, including flights, accommodations, and itineraries.
Monitor expenses and prepare and process detailed expense reports.
Handle sensitive matters with utmost confidentiality and discretion, ensuring the protection of company and personal information.
Provide administrative and operational support for various office activities, including vendor coordination and supply management.
Proactively recommend improvements to enhance workflow and administrative processes.
Qualifications
Associate’s degree in a related field or equivalent education and/or work experience.
5+ years of executive administrative experience reporting to C-suite executives in a professional office environment.
Demonstrated ability to manage sensitive information with discretion and confidentiality.
Proven expertise in prioritizing tasks, assessing situations, and making sound judgments under pressure.
Exceptional written and verbal communication skills, with the ability to interact effectively across all organizational levels.
Advanced proficiency in Microsoft Office Suite, calendar applications, and related administrative tools.
Strong organizational skills with a track record of delivering accurate and timely results.
Preferred Qualifications
Bachelor’s degree in a related field.
9+ years of C-Level executive administrative experience in a high-growth, global organization.
Experience supporting executives in engineering services or similar industries.
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