Overview
Executive Assistant to CEO and Chairman at RE Firm Jobs in New York, New York, USA at C-SUITE ASSISTANTS
Location: New York
Executive Assistant to CEO and Chairman at RE Firm
A successful, private real estate firm that was founded over 50 years ago is looking for an Executive Assistant to support the CEO and the Chairman. The company specializes in the acquisition, development, management, and repositioning of diverse real estate assets across the United States. The firm has an innovative approach to real estate development, emphasizing sustainable design and integration with local communities.
The role is primarily supporting the CEO. The current EA is leaving to relocate back to the West Coast and has been happy there. The office is in the Flatiron District and has 12 employees. There are additional offices in FL and IL. The role is in-office.
About the Job:
Vet and prioritize the CEO’s emails and draft responses
Prepare and edit correspondence, reports, and presentations
Be the point of contact for the offices in IL and FL
Handle confidential and sensitive information with discretion
Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Schedule internal and external meetings
Coordinate complex travel arrangements, including flights, cars, hotels, and other reservations, and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Office management: order supplies, stock the kitchen, contact the building management when necessary
Ad hoc projects as needed
Limited off-hour availability
About You:
Minimum of 7 years of experience in a related support position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive, comfortable in a fast-paced environment.
Proactive go-getter; no task is too big or too small
Hours: 8:30-5:30
Seniority Level: Mid-Senior level
Employment Type: Full-time
Job Function: Administrative
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Title: Executive Assistant to CEO and Chairman at RE Firm
Company: C-SUITE ASSISTANTS
Location: New York, New York, USA
Category: Administrative/Clerical (Business Administration, Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin), Business (Business Administration, Office Administrator/ Coordinator, Administrative Management)
