Overview
Executive Assistant to CEO at Series B AI Fintech Startup Jobs in San Francisco, CA at Bloom Talent
Title: Executive Assistant to CEO at Series B AI Fintech Startup
Company: Bloom Talent
Location: San Francisco, CA
Fast-growing AI fintech startup is looking for an Executive Assistant to support their CEO/Founder. After raising their Series B last year and scaling from 65 to 150 people in just a few months, this is an exciting opportunity to join a team at the center of a massive market shift with serious momentum. The current EA is going on maternity leave, and they need a full-time strategic hire who will first cover the CEO and then transition to supporting two VPs as the executive team grows. In this role, you’ll own the Executive’s calendar and inbox, manage complex and fast-moving travel logistics, and be a strategic partner who manages up, sees around corners, and helps the Executive move faster every single day. Someone who executes with speed and thrives in a high-octane, high-trust environment. This role is open to candidates based in SF or NY who will be in the office on a hybrid schedule, 3 days/week (Tues–Thurs). 150-175K+ DOE + equity, full benefits, 401K, flexible PTO, and daily lunch in office.
Responsibilities
- :
Own and manage a complex, high-volume calendar for the CEO across time zones, proactively resolving conflicts and shifting prioritie - s.Provide thorough and detailed meeting prep, including agendas, context, and briefings for each meeting to prepare the Executiv
- e.Manage email inbox, triaging and flagging priorities, and drafting communication
- s.Keep the CEO informed and on top of commitments while managing up when needed to keep priorities aligned and addresse
- d.Coordinate travel logistics and provide detailed itineraries while taking the Executive's preferences into account. Ensuring backup flights and contingency planning are anticipate
- d.Stay ahead of shifting weekly priorities by checking in regularly to understand priorities and proactively structuring the schedule accordingl
y.
Qualificatio
- ns:
Previous 4+ years of experience as an Executive Assistant, ideally supporting senior leadership/C-suite in a fast-moving environment, with a startup or VC background strongly prefer - red.Quickness and speed with responsiveness and problem-solving to figure things
- out.Proactively looks ahead at the calendar, anticipates conflicts, and makes adjustments before they become probl
- ems.Confident enough to manage up, push back, flag consequences, and hold the line on commitments without being as
- ked.Execution-focused, completing tasks end-to-end without being asked to follow
- up.Able to hold a lot of context simultaneously, stay on top of shifting priorities, and ensure nothing falls through the cra
- cks.Executive presence and professional instincts, discretion, and operating at the level this role dema
- nds.Confidential and discreet when handling sensitive informat
- ion.Comfortable using AI tools as a natural part of daily workflow to work smarter and fas
ter.
