Overview
Executive Assistant to CEO/Owner Jobs in Phoenix, AZ at C-SUITE ASSISTANTS
Title: Executive Assistant to CEO/Owner
Company: C-SUITE ASSISTANTS
Location: Phoenix, AZ
A successful (multi-billion dollar) business that has been in business for over 35 years is looking for an Executive Assistant to support the CEO/Owner. The CEO owns two companies and the EA will interact with both. There are 9 employees in the corporate office. This is an in-office role. The office is located near N 19th St and E Thunderbird Road.
About the Job:
Vet and prioritize the CEO’s emails and draft responses
Proactively anticipate the needs of the CEO and provide support to optimize their time and productivity
Collaborate with cross-functional teams to facilitate effective communication and project coordination
Prepare and edit documents, presentations, and reports for internal and external communications
Assist in the preparation of agendas, materials, and presentations for meetings, conferences, and events
Assist in the coordination of executive-level projects, initiatives, and special assignments.
Attend meetings, take minutes, and distribute action items to ensure follow-up and accountability.
Uphold an elevated level of confidentiality when overseeing sensitive information and materials.
Conduct research and gather information to support decision-making and strategic planning
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports, reconcile financial statements, and process invoices
Ad hoc projects as needed
Manage the office including ordering and stocking supplies, scheduling maintenance and repairs, etc.
Assist with personal tasks and errands as needed
Some off-hour availability (the CEO is respectful of weekends)
About You:
Minimum of 10 years of experience in a related support position
BA/BS from a college or university (Business Administration or Communications a plus)
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits, medical, dental, vision (Individual basic plan paid 100% by firm), Unlimited PTO, 401k, Electric Vehicle Allowance after 1 year, Free Parking
Hours: 9-5
