Overview
Executive Assistant to Chief Executive Officer Jobs in London, Ontario, Canada at UROSPOT
As the Executive Assistant to the CEO of UROSPOT, you will play a critical role in keeping her office running with seamless precision. Your primary responsibility will be to provide highly organized, proactive, and discreet support across both business and personal domains. With a focus on discipline, foresight, and detail, you will ensure that the leadership team is empowered to focus on strategic growth while you handle the day-to-day complexities behind the scenes.
Location: Hybrid – based in London, ON, with both in-person and remote work.
Type: Will begin as contract with opportunity to move to full-time. 40 hours/week, Monday to Friday (approximately 90% of the time), with occasional weekend or evening availability as needed. Daytime flexibility is essential.
Key Responsibilities
Proactively anticipate needs and resolve issues before they arise.
Manage complex calendars, including booking meetings, coordinating agendas, and ensuring alignment across multiple time zones.
Primary support is to the CEO with additional support to the Chief Development Officer / Co-founder.
Lead document and file management for both offices, maintaining consistency, accessibility, and order.
Oversee planning and coordination of travel, events, and both business and personal logistics.
Triage and manage email inboxes, ensuring prompt responses, prioritization, and effective communication on behalf of leadership.
Act as a liaison between the executive team and internal/external stakeholders, including franchise partners, ensuring timely and clear communication.
Plan and coordinate events as needed, from team meetings to special company occasions.
Exercise a high degree of discretion and confidentiality with sensitive matters.
Maintain a sharp focus on detail and organization, ensuring nothing falls through the cracks.
Support with ad hoc personal tasks and errands as needed.
Identify process improvements to create greater efficiency and effectiveness for the leadership team.
Qualifications
3–5 years of proven experience as an Executive Assistant, ideally supporting C-level executives or founders.
Demonstrated ability to operate with a high level of professionalism, discretion, and emotional intelligence.
Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), and comfort working with cloud-based tools and digital systems.
Outstanding verbal and written communication skills, with the ability to communicate clearly and confidently.
Meticulous attention to detail and organizational prowess—you are someone who notices the small things and ensures excellence.
Strong prioritization and time management skills with the ability to handle multiple tasks, deadlines, and changing priorities with ease.
A proactive mindset with the ability to anticipate needs and take initiative without being prompted.
Experience planning and managing events with an eye for both the big picture and the finer details.
Capable of managing confidential information with absolute discretion.
Adept at building strong working relationships, maintaining a calm and composed demeanor under pressure.
Resourceful, adaptable, and solution-oriented, especially in fast-paced and evolving environments.
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Title: Executive Assistant to Chief Executive Officer
Company: UROSPOT
Location: London, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management), Business (Office Administrator/ Coordinator, Business Administration, Administrative Management)
