Overview
Executive Assistant to Chief Executive Officer Jobs in Jeddah, Makkah, Saudi Arabia at Confidential
Title: Executive Assistant to Chief Executive Officer
Company: Confidential
Location: Jeddah, Makkah, Saudi Arabia
1. Reporting Lines
Reports directly to: Chairman & CEO
2. Job Purpose
Assure the efficient operations of Chairman & CEO office, supervising administrative and secretarial work. Prepare work schedules and ensure critical function coverage.
3. Main Tasks & Accountabilities
Review and control the incoming and outgoing correspondence.
Prepare management related reports, memo, letter and create presentations when necessary.
Establish and maintain office archiving and filing system (online/hardcopy) in addition to the confidential records.
Create highly effective indexing resulting in easy access to critical information.
Take and distribute minutes of meetings.
Handle financial transactions and record financial reports.
Managing and organizing calendars.
Hosting visitors from overseas and making travel arrangements.
Answering phones, screening calls and directing to the appropriate person or department.
Responsible for setting up meetings, booking flight/hotel and ordering lunches for meetings.
Organizing events and set up conference calls or meeting.
Preparation of shipments and accepting delivery of couriered packages.
General administration duties such as filing, scanning documents, faxing.
4. Background Knowledge & Experience.
4.1 Required Education Level:
Bachelor of business administration or equivalent
4.2 Professional Qualifications/ Mandatory Licenses:
Excellent computer skills and proficiency in MS Office
Good knowledge of bookkeeping principles
4.3 Work Experience:
From 3 to 5 Years of experience in the same role
4.4 Technical Competencies:
Excellent business writing and communication skills (both Arabic & English)
Math Ability
4.5 Behavioral Competencies:
Comfortable liaising with people at all levels
Attention to details.
Problem-solving abilities.
Excellent time management skills
