Overview
Executive Assistant to Chief Executive Officer (High growth Private Equity Firm) Jobs in California, United States at Zearch
Title: Executive Assistant to Chief Executive Officer (High growth Private Equity Firm)
Company: Zearch
Location: California, United States
Executive Assistant to CEO/General Partner of leading PE/VC Firm.
Zearch is partnering with a small, high-performing Venture Capital/Private Equity firm and assisting the GP in identifying and hiring a highly capable Executive Assistant to support the businesses growth.
This is a unique and dynamic role, combining traditional EA responsibilities with elements of personal assistance. You’ll play a pivotal role in ensuring the smooth operation of the General Partner’s schedule, communications, and travel — while also helping to manage a range of personal and family-related logistics. You’ll work closely with internal team members, portfolio companies, investors, and external stakeholders, often serving as the first point of contact and a trusted liaison.
Key Responsibilities
Provide high-level administrative support to the General Partner, including calendar management, inbox oversight, and proactive schedule optimisation.
Coordinate logistics for meetings, events, and board calls — from planning and agenda setting to venue booking and materials preparation.
Arrange complex travel itineraries (domestic and international), often across multiple time zones, including for family members when needed.
Manage expenses, process reimbursements through Concur, and keep accurate records of transactions and business-related activity.
Communicate clearly and professionally with internal and external stakeholders, handling confidential information with the highest level of discretion.
Anticipate needs, manage shifting priorities, and respond swiftly to last-minute requests or changes.
Support occasional personal tasks such as appointment scheduling, household coordination, or errands, with professionalism and efficiency.
Skills & Experience
Collaborative, organised, and responsive professional with experience supporting senior executives or multiple stakeholders.
Ability to prioritise, multitask, and remain calm in a fast-paced, global work environment.
Excellent interpersonal and written communication skills, with a strong understanding of confidentiality and discretion.
Comfortable working independently and making informed decisions in situations where processes may be ambiguous or rapidly evolving.
Experience or strong interest in planning and executing corporate events.
Flexibility to adapt hours as needed — including occasional early starts or late finishes.
3+ years experience in similar roles
Proficiency in Microsoft Office (Word, Excel, Outlook), Concur, and travel booking software
