Overview
Executive Assistant to Chief Operating Officer Jobs in Long Beach, CA at C-SUITE ASSISTANTS
Title: Executive Assistant to Chief Operating Officer
Company: C-SUITE ASSISTANTS
Location: Long Beach, CA
A successful company that has been in business over 25 years and has 5 locations on the West Coast is looking for an Executive Assistant to support the COO at the corporate headquarters in Long Beach. The office is located in downtown Long Beach near 405 and W. Wardlow. The assistant will have their own office. The current EA has been there for 4 years left to move overseas.
About the Job:
Vet and prioritize the COO’s emails and draft responses
Planning and executing internal and external meetings and events, including coordinating tickets and suites for sporting events
Prepare and edit correspondence, reports, and presentations
Keep the COO on track
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Purchase gifts for business associates
Ad hoc projects as needed
Very limited off-hour availability via text
About You:
Minimum of 6 years of experience in a related support position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Paid Vacation, 401k
Hours: 8-5
