Overview
Executive Assistant to Co-CEO’s at Tech Firm (Blockchain) Jobs in New York, NY at C-SUITE ASSISTANTS
Title: Executive Assistant to Co-CEO’s at Tech Firm (Blockchain)
Company: C-SUITE ASSISTANTS
Location: New York, NY
A successful blockchain company that has 35 employees is looking for an Executive Assistant to support the C0-CEOs. The firm has a tight-knit culture, with a start-up environment, and has been growing (recently went from 20-35 employees). The role is hybrid: Tues, Wed, Thurs in office, Mon and Fri remote. The office is downtown-Broadway near Union Square. The job will be dynamic, and your work will be constantly changing. This is a unique opportunity to work closely with executives in a fast-paced, innovative industry. You’ll have significant influence on the company’s success as it scales, shape the in-person office culture, and help define how the executive team operates. Plus, you will work with leaders who are friendly, refreshing and down-to-earth. Casual attire OK.
About the Job:
Vet and prioritize the CEOs’ emails and draft responses
Prepare and follow up on meetings. Ensuring that the executives have the needed materials before and after meetings, and follow through with everyone involved.
Manage to-do lists and emails to ensure that commitments and correspondence are followed through.
Process information & documents. Critical documents that land in exec inboxes are actioned appropriately, stored in the right places, or forwarded along to the relevant team members.
Personal support: Help the CEOs with personal lives, including ordering food, dog-watching, booking important appointments, etc.
Planning and executing internal and external meetings and events
Prepare and edit correspondence, reports, and presentations
Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
About You:
Minimum of 3 years of experience in a related support position
Background at a tech firm
BA/BS from a college or university
Experience using Google Suite, Calendly, Hubspot, Slack
Experience using Telegram, Superhuman, DocuSign, Notion, Todoist and Slack a plus
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits (medical, dental, vision) Paid Vacation
