Overview
Executive Assistant to HMA Jobs in Bogota, D.C., Capital District, Colombia at British Embassy Mexico City
Title: Executive Assistant to HMA
Company: British Embassy Mexico City
Location: Bogota, D.C., Capital District, Colombia
Main Purpose Of JobThe British Embassy Bogotá, has a vacancy for an Executive Assistant to His Majesty’s Ambassador (HMA). The successful candidate will work in the Private Office team under the supervision of the Chief of Staff (CoS), ensuring that Her Majesty’s Ambassador (HMA) and the Deputy Head of Mission (DHM) have the support they need to operate with maximum effectiveness. Having a leading role in supporting high-level meetings; briefings; supporting drafting of correspondence and budget management.
The successful candidate will be very well organized, responsible, have attention to detail and enjoy working in a fast paced environment.
This role will help promote the UK as an excellent political and commercial partner for Colombia, working proactively to promote the British Embassy activities and initiatives across all policy areas. You will work closely with HMA, DHM, CoS and Embassy colleagues while having the opportunity to support meetings and events with important stakeholders to the UK.
Roles And ResponsibilitiesDiary Management:
Filters and manages incoming HMA and DHM diary requests ensuring their time is focused on priories.
Keeps track and ensures stakeholder engagement runs efficiently while proposing follow-up or intro engagements.
Coordinates with CoS and the Close Protection Team (CPT) logistics for appointments and travel.
Briefings And Speeches
Commissions, collates and ensures quality control of briefings, speeches, video scripts for HMA & DHM.
Correspondence and Information management
Prepares office correspondence and manages archive effectively.
Keeps records (minutes) on meetings.
Translates English-Spanish/ Spanish-English at HMA/DHM/CoS request.
Budget
Manages expenses and budget forecasts
Resources Managed
Co-manages Private Office intern
