Overview
Executive Assistant to Managing Director Jobs in Abu Dhabi Emirate, United Arab Emirates at Professional.me
Title: Executive Assistant to Managing Director
Company: Professional.me
Location: Abu Dhabi Emirate, United Arab Emirates
Summary:
Provides executive support to the Managing Director at a group or holding level, managing schedules, coordinating meetings, and handling communications to ensure smooth operations. This role requires an Arabic-speaking candidate based in the UAE, experienced in supporting MDs or CEOs, with strong skills in discretion and cultural communication.
Reporting Structure:
– Reports to Managing Director
– Works with other executive assistants, departmental heads, and external vendors
Responsibilities:
– Manage the executive’s calendar, including scheduling meetings and appointments.
– Act as the point of contact between executives, employees, clients, and other external partners.
– Coordinate and prepare materials for internal and external meetings, including agendas and presentations.
– Handle confidential information with discretion and professionalism.
– Organize travel arrangements, itineraries, and accommodations for executives.
– Assist in the preparation of financial statements, reports, memos, invoices letters, and other documents.
– Take minutes during meetings and coordinate follow-up actions.
– Manage correspondence by responding to emails, phone calls, and mail.
– Perform office duties that include ordering supplies and managing a records database.
– Plan events, conferences, and coordinate logistics with vendors.
– Conduct research and compile data as needed for reports and projects.
– Support with personal tasks and obligations as required by the executive.
Typical Background/Experience:
– 5+ years of experience in an administrative or executive support role, specifically supporting C-level executives such as MD/CEO
– Previously held roles such as ‘Executive Assistant to MD/CEO’ or ‘Personal Assistant to C-level Executives’
– Experience in corporate environments like finance, legal, or technology firms, preferable at a group or holding level
– Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software like Calendly
– Excellent organizational and multitasking skills
– Strong written and verbal communication abilities, with proficiency in Arabic and English
– Demonstrated experience in managing calendars, travel arrangements, and expense reporting for C-level executives
– Ability to maintain high levels of discretion and confidentiality, especially in sensitive corporate matters
– Based in UAE and familiar with local business etiquette and practices
Education Qualifications:
– Bachelor’s degree in Business Administration, Communications, or a related field.
– Certification in Office Management or Administrative Support preferred (e.g., Certified Administrative Professional).
– Optional: Diploma or coursework in Executive Assistance or Secretarial Studies.
Skills:
– Calendar and schedule management
– Travel coordination
– Email and correspondence handling
– Meeting preparation and support
– Confidentiality and discretion
– Time management
– Communication skills
– Office management
– Project management
– Attention to detail
– Problem-solving abilities
– Proficiency in Microsoft Office Suite
– Interpersonal skills
– Prioritization and multitasking
– Event planning
Location: Abu Dhabi United Arab Emirates (UAE)
