Overview
Executive Assistant to President Jobs in Durham, NC at Marken
Full Job Description
Job Title
Executive Assistant to President
Summary
Reporting directly to the President, the Executive Assistant is responsible for providing corporate and personal level support to the President; being proactive in anticipating the requirements of all job functions and communicating with the President and other Senior Executives; implementing systems and procedures to deal with scheduled and ad-hoc workflow; being highly organized, self-motivated and demonstrating strong follow-through. Performing office management duties in a fast-paced environment.
This role requires being in person in our Durham, NC, corporate headquarters five (5) days a week.
Key Responsibilities
Provide high-level confidential administrative support to the President first and foremost and to the Senior Leadership team as required.
Handle complex domestic and international travel arrangements specific to the President’s preferences and prepare timely expense reports.
Manage calendars, schedule meetings, and teleconferences across multiple time zones.
Arrange & coordinate meetings/events (Board retreats, management dinners, etc.).
Coordinates productive department and team meetings by collaborating with the President in preparing agendas, minutes, and meeting materials.
Screen President’s emails, archive and professionally compose replies/correspondence on behalf of the President when required.
Perform research, and prepare reports, presentations, and correspondence on behalf of the President.
Liaise with the Senior Leadership team on behalf of the President and provide administrative support to other direct reports of the President as needed.
Interacting with high profile Executives from other global institutions, providing seamless professionalism and delivering customer excellence.
Perform office management, operations, and facilities duties in a dynamic corporate environment.
Maintain both paper and extensive electronic filing systems (Outlook, OneNote, SharePoint).
Liaise with internal staff at all levels on behalf of the President when required.
Job Requirements
10 years of executive-level support, preferably CEO/C-Suite levels.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail.
Willingness to perform office management duties.
Ability to work in a growing, fast-paced, dynamic environment.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
Expert-level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management and internal and external clients.
Strong MS Office skills and exceptional PowerPoint skills required.
Experience with expense system management required (Concur preferred).
Proactive approaches to problem-solving and decision-making capability.
EEO and Veteran Employer
Markenis a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.
Moving Our World Forward …
Title: Executive Assistant to President
Company: Marken
Location: Durham, NC
Category:
