Overview
Executive Assistant to Private Credit & Special Situations Team Jobs in New York City Metropolitan Area at Glocap
Title: Executive Assistant to Private Credit & Special Situations Team
Company: Glocap
Location: New York City Metropolitan Area
Our client, a prominent hedge fund, is seeking an experienced Executive Assistant to support their Private Credit and Special Situations team based in New York City. This is a mid- to senior-level role supporting senior investment professionals. The ideal candidate thrives in a fast-paced, high-pressure environment and has a minimum of 5-7 years of executive support experience in the financial industry.
Company: Hedge Fund
Position: Executive Assistant to Private Credit & Special Situations Team
Location: New York, NY (Hybrid: 3 days in office)
Compensation: $120–$140K DOE + bonus + excellent benefits
Hours: 8/8:30am – 5:30pm (available to be reached after hours as needed)
Bachelor’s Degree: Preferred
Responsibilities:
Oversee complex, high-volume calendar management for senior MDs and team members, ensuring seamless coordination across internal teams and external stakeholders in multiple time zones
Arrange intricate domestic and international travel for business and leisure, including flights, accommodations, car services, and detailed itineraries; experienced in handling last-minute changes and executive preferences
Coordinate logistics for meetings, investor calls, and due diligence sessions; prepare and distribute materials in advance and track post-meeting follow-ups
Partner closely with a second EA to provide consistent coverage and maintain continuity during peak periods or absences
Act as a key liaison for senior investment professionals, managing high-level communications with discretion, professionalism, and sound judgment
Prepare and reconcile monthly expense reports, proactively resolving discrepancies and ensuring timely submission in collaboration with finance support teams
Maintain organized digital records, contacts, and files to support rapid information retrieval and compliance requirements
Provide occasional personal support, including travel coordination and document handling for executives; flexible in handling ad hoc requests as needed
Requirements:
5+ years of executive assistant experience within the financial services industry
Strong proficiency in Microsoft Outlook, Word, and Excel
Ability to manage high-pressure situations and competing priorities
Excellent written and verbal communication skills
Highly organized, proactive, and detail-oriented
Strong judgment, discretion, and professionalism
Ability to work flexible hours when needed, including occasional after-hours support
Team-oriented with a collaborative mindset
Bachelor’s degree preferred
