Overview
Executive Assistant to SVP HR, Aetna Jobs in Hartford, CT at CVS Health
Title: Executive Assistant to SVP HR, Aetna
Company: CVS Health
Location: Hartford, CT
Bring your heart to CVS Health.
Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver.
Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.
CVS Health is currently hiring for a high-performing Executive Administrative professional to provide support to the Senior Vice President, CPO for Aetna.
As the Executive Assistant, you must be a motivated self-starter with the ability to work independently with limited direction and supervision. Your proactive approach allows you to take on responsibility and a willingness to tackle assigned and non-assigned duties. As a ‘Strategic Partner’ to your executive, it will be imperative that you have a good understanding of the business and the executive’s role & responsibilities.
Hybrid position – Tuesday, Wednesday, and Thursday in-office in Hartford office are required as well as ability to be flexible for other in-office days.
Key Responsibilities
Executive Calendar & Contacts: Maintain the integrity of executive’s calendar by managing time most effectively, allowing for transition between meetings and ensuring appropriate meeting format (in-person, video, direct call).
Review meeting requests with executive and schedule approved meetings.
Continuously review schedule to ensure it reflects calendar guidelines and business priorities, manage cadence of standing meetings in a thoughtful manner.
Review daily meeting details to ensure agenda, time-zone sensitivity, pre-read and briefing are included, and required participants have accepted at least 48 hours in advance.
Provide briefing and background materials to executive for key meetings in appropriate format as requested.
Escalate calendar questions/conflicts for guidance and ensure timely resolution. Proactively communicate calendar changes and approval requests with executive.
Facilitate weekly calendar meetings with executive and Chief of Staff to align on short and long-term priorities and prep.
Executive Proxy & Correspondence: Act as proxy for communications and approvals; as authorized and appropriate. Answer general questions; refer/redirect routine matters to other parties, as appropriate, and follow-up to ensure proper disposition. Resolve issues within specified policies and guidelines. Determine when executive action is required, provide insight and recommendation(s) as appropriate.
Leadership Meetings & Events: Work with executive and Chief of Staff to understand agenda and requirements. Plan ahead to ensure effective and efficient management of leadership meetings & events. Throughout event planning, keep safety and health top of mind. Send meeting invites (well in advance) to block time on leadership/participant team calendar. As necessary, partner with Events Team on budget and contract. Confirm optimal meeting rooms, hotel accommodations, meal locations, catering, IT support/requirements, team activities and giveawa…
