Overview
Executive Assistant to SVP of Philanthropy Jobs in Chicago, IL at Rush University Medical Center
Advance HOA Management, Inc., a community association management leader, is seeking a part-time Administrative Assistant for Community Associations to join our team in Denver, Colorado!
This role supports operations in day-to-day administrative and management responsibilities. This individual will interact with and resolve inquiries for homeowners and customers, manage maintenance of documents and records, schedule and manage logistics for meetings, and support community communications, websites and mobile apps. Additionally, this individual will support the Community Manager(s) with management of violations, architectural requests, work orders, and other community management responsibilities.
Benefits: Sick time.
Wage: $20-27/hour DOE.
RESPONSIBILITIES AND DUTIES:
Answer electronic, paper, and telephone correspondence and respond to customer inquiries in a professional and timely manner.
Facilitate upkeep, management, and online posting of community records.
Maintain up to date records of all procedure and tasks relating to HOA and Metro District management.
Schedule meetings and manage meeting logistics to include location, invite lists, agendas, and meeting reminders.
Take meeting notes and minutes and ensure follow-ups communicated to relevant attendees.
Assist the Community Manager with day-to-day management tasks.
Oversee compliance process to include processing and issuance of violation letters.
Support Architectural review process to include uploading requests to system, supporting Manager in overall review process, and processing and issuing committee decisions to homeowners.
Assist in managing maintenance work orders to include vendor scheduling and coordination, system management, and inspection of completed work.
Draft and send communications to homeowners including emails and mailed documents as needed.
Attend and support preparation for meetings.
REQUIREMENTS:
High school diploma
Associates or BS/BA Degree (preferred)
Highly proficient in Microsoft Office Applications
High standard for customer service
Excellent written and verbal communication skills
Ability to multitask and manage priorities in an efficient and accurate manner
Ability to work effectively and professionally with a diverse range of both internal and external contacts
Project management and leadership skills
In addition to regular business hours, this position may require hours at night and/or weekends to travel and attend District meetings, activities and events
This position will work in an office setting and also requires presence on-site
We believe it is a privilege to provide communities with service that exceeds the expectations of the Board and homeowners. Advance HOA Management has found a genuine desire by HOAs in Colorado for a different approach to management and the business model they formed is committed to delivering exceptional services and create a genuine sense of caring for our communities and homeowners. The mission of Advance HOA Management is to enhance every aspect of community and property values and to become long-term, committed, and respected partners with the communities we manage. Everything that we do at Advance HOA Management stems from our mission to enhance the quality of life and property values in the communities we manage, while delivering the highest level of customer service. Visit us at https://www.advancehoa.com/ to learn more.
Job Type: Part-time
Pay: $20.00 – $27.00 per hour
Benefits:
Employee assistance program
Professional development assistance
Referral program
Schedule:
4 hour shift
8 hour shift
Monday to Friday
Work Location: In person
Title: Executive Assistant to SVP of Philanthropy
Company: Rush University Medical Center
Location: Chicago, IL
