Overview
Executive Assistant to the CEO Jobs in Boston, MA at MassMutual
Title: Executive Assistant to the CEO
Company: MassMutual
Location: Boston, MA
The OpportunityWe’re looking to hire an Executive Associate to the CEO to join the CEO’s office. You’ll provide comprehensive support to the CEO and will leverage your ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
The ImpactAs the Executive Associate to the CEO your responsibilities will include but not be limited to the following:
Serve as the point of contact for internal and external constituencies on matters pertaining to the CEO, collaborating with peer Executive Associate for efficient, comprehensive support to the CEO and completion of shared role accountabilities
Provide sophisticated calendar management for the CEO to optimize time management. Prioritize conflicting needs and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Work closely w/the CEO to keep them well informed of and prepared for upcoming commitments and responsibilities. Capture outcomes and next steps to facilitate follow up.
Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive, highly confidential and critical nature. Determine appropriate course of action, referral or response, exercising judgement to reflect CEO’s style and organizational policy/philosophy/culture.
Complete a broad variety of work that facilitates the CEO’s ability to effectively lead the organization, including:
Managing CEO’s correspondence, including CEO’s email and mail correspondence and inquiries, answering Office of the CEO phone line and responding to internal and external inquiries (triaging and drafting responses);
Ensuring CEO is prepared for upcoming meeting by collecting, prioritizing and preparing information/materials for upcoming meetings;
Designing and producing complex documents, reports, and presentations;
Composing and preparing correspondence;
Creating and maintaining contact lists;
Making complex and detailed travel arrangements and completing travel reports;
Utilizing extensive knowledge of the organization to collaborate with partners and resolve questions and issues;
Assisting with meeting agendas and managing logistics for high-level meetings and events
Participate in special projects and strategic initiatives as needed
Comfortably handle highly confidential and time sensitive information with necessary care and prioritization
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Work with Chief of Staff to coordinate all Executive Team meetings and assist with staff meetings and events as needed.
Provide event management support as needed
Proactively identify process improvements and opportunities to enhance support of the CEO
Flex to complete various assignments and additional duties to ensure comprehensive and effective support
The Minimum Qualifications
7+ years of experience supporting C-level executives
3+ years working with in a collaborative environment with both internal and external partners to achieve results
High school diploma or GED
Able to travel between Springfield and Boston
The Ideal Qualifications
Bachelor’s degree
3+ years of experience suppo…
