Overview
Executive Assistant to the CEO Jobs in San Leandro, CA at Atlantis Food Services
Full Job Description
Executive Assistant to the CEO
Location: San Leandro Compensation: $90,000 – $120,000 (DOE) Type: Full-Time, In-Person
We are seeking a business-savvy Executive Assistant to the CEO — someone who isn’t just organized and detail-oriented, but who understands how to support the actual operations of a business.
This is not a calendar-and-travel role. This is for someone who can jump into the day-to-day back office — tracking numbers, following up on invoices, submitting purchase orders, and making sure no ball gets dropped.
A big plus if you have experience working in the food industry or in food distribution.
Your Responsibilities Will Include:
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Support the CEO with business-critical administrative and financial tasks
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Handle accounts receivable and accounts payable with precision and timeliness
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Enter and track inventory and purchase orders accurately
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Communicate with vendors, customers, and internal teams as needed
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Follow up on unpaid invoices and confirm receipt of incoming payments
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Keep systems updated, organized, and easy to access
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Flag issues, delays, or inefficiencies and help resolve them proactively
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Manage email and internal task lists to ensure nothing slips through the cracks
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Work directly in platforms such as QuickBooks, Google Sheets, and similar tools
You Are:
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A self-starter who takes full ownership of your responsibilities
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Detail-obsessed, especially with numbers and financial tracking
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Able to juggle multiple priorities without letting anything fall behind
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Someone who moves fast but doesn’t miss the small stuff
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Comfortable communicating clearly, both written and verbal, with vendors, customers, and leadership
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Experienced in accounts payable/receivable, purchasing, and basic inventory workflows
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Proficient in basic accounting software systems such as QuickBooks, MAS, ASPEN/Canopy, spreadsheets, and online platforms
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Local and available to work in-office full-time
This Is NOT a Fit If:
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You’re looking for a traditional assistant role focused on scheduling or travel
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You’re not confident handling financials and business operations independently
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You need consistent direction instead of driving results on your own
To Apply: Please submit your resume and a short note highlighting your experience with finance, inventory, or business systems — and how you stay on top of details.
Job Type: Full-time
Pay: $90,000.00 – $120,000.00 per year
Benefits:
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Executive Assistant to the CEO
Company: Atlantis Food Services
Location: San Leandro, CA
Category:
