Overview
Executive Assistant to the CEO Jobs in Taos, NM at McPartlon Roofing
Job Summary
As the Executive Assistant, you will play a key role in supporting executive operations, managing critical projects, and ensuring efficient communication and coordination across internal and external stakeholders. This position requires a high level of professionalism, confidentiality, and the ability to thrive in a dynamic, fast-paced environment.
Responsibilities
Responsible for providing a broad range of professional-level administrative and project support to the Executive Director and the Board of Directors. This role requires excellent organizational, communication, and time management skills, along with the ability to handle sensitive and confidential information with discretion.
1. Provides administrative support on matters relating to the ED’s responsibilities and duties as directed.
Coordinates ED’s schedule, including internal and outside obligations, conferences and meetings, including scheduling, arranging, coordinating and managing meetings, ensuring that the ED has all required materials well in advance.
Attends Leadership Team meetings as requested, taking and preparing minutes and providing follow up as directed; distributes follow-up materials as necessary and appropriate.
Supports ED’s accounting and administrative requirements, such as reimbursements, receipt retrievals and form filings
Provides general clerical office duties including photocopying, faxing, organizing and maintaining paper and electronic files for the ED.
2. Assists the Executive Director by providing a broad range of professional support for management of the organization.
Undertakes assigned organization-wide and specific departmental projects requiring research, development and implementation of strategies, policies and procedures.
Prepares periodic reports, schedules and filings to government agencies as needed.
Provide administrative support as needed for Hana Health’s participation on various outside committees.
Supports ED with preparation of presentation materials.
3. Serves as the primary administrative support person to the members of the Board of Directors.
Coordinates logistics for Board of Directors meetings, including arranging catering, providing meeting notification and background materials as necessary.
Attends Board of Directors meetings taking and preparing minutes and providing follow up as directed; distributes follow-up materials as necessary and appropriate.
4. Assists with Public Relations and Marketing efforts.
Works under the direction of the Executive Director to develop and implement social media strategy, advertising and marketing plans.
Prepares and organizes social media posts, press releases, events.
Provides technical support in the creation of newsletters, brochures, annual report, etc.
Manages the company’s website on own initiative and as directed.
Assists with the development and management of special projects
Experience
Possesses a high level of advanced general skills, including computational, computer and technical skills frequently acquired through completion of a general Bachelor’s Degree program or Associate’s degree with acquired business experience.
Proven experience as an Executive Assistant or in a similar administrative role is preferred.
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
Excellent verbal and written communication skills with a keen attention to detail.
Ability to work independently while also being a team player who contributes positively to the workplace culture.
If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $65,000.00 – $80,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Relocation assistance
Retirement plan
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Executive Assistant to the CEO
Company: McPartlon Roofing
Location: Taos, NM
