Overview
Executive Assistant to the CEO Jobs in Milan, Lombardy, Italy at TheFork, a Tripadvisor company
Title: Executive Assistant to the CEO
Company: TheFork, a Tripadvisor company
Location: Milan, Lombardy, Italy
Welcome to TheFork! We’re on a mission to bring people together, feed the human spirit and champion restaurant culture because we strongly believe the best things in life happen around the table, and we want you to experience those unforgettable moments.
Founded In 2007 And Present In 12 Countries, We Are The Leading Restaurant Booking Platform Across Europe, And Offer The Broadest Community Of Diners Access To Thousands Of Incredible Restaurants. How Do We Make This Happen? Through Our Exceptional Lineup Of Products
TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease
TheFork Manager: our innovative software tool that digitizes restaurant operations and helps restaurateurs manage their bookings and increase their revenue
TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app, making the payment process a piece of cake.
We have offices all over Europe, boasting a fully international team from all over the world. We are all foodies at heart, and work together in a flexible, multicultural and positive environment that provides everyone with space to grow, both professionally and personally.
What You’ll DoAs an Executive Assistant, you will be responsible for providing comprehensive administrative and operational support to our CEO and the executive team. Reporting directly to the Chief of Staff to the CEO, you will play a pivotal role in facilitating communication, managing schedules, coordinating meetings, handling travel arrangements, and maintaining a high level of confidentiality.
Your Main Responsibilities
Manage and maintain CEO’s schedule, including arranging appointments, meetings, and travel itineraries.
Act as the primary point of contact between the CEO, executives and internal teams, and external partners.
Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation.
Prepare and edit correspondence, communications, presentations, and other documents as needed.
Anticipate needs and proactively address issues to ensure efficient workflow and support to the CEO and the executive team.
Handle sensitive and confidential information with discretion and professionalism.
Assist in budget management, and expense tracking, including compiling receipts to file expense reports and track reimbursement status
Occasionally, provide support such as following up on projects and initiatives, conducting research, and compiling data to support executive decision-making and initiatives.
Who You Are
7+ years of proven professional experience, of which 4+ years of experience as an Executive Assistant or similar role supporting CEO and/or C-suite executives
Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
Strong communication and interpersonal abilities, both written and verbal, and attention to detail
Proficiency in Google Workplace suite and Microsoft Office, and familiarity with administrative systems; ability to gather data, compile information, and prepare reports
Fluency in English and Italian, both verbal and written; knowledge of French and Spanish will be considered a plus
Discretion and confidentiality when handling sensitive information.
High level of professionalism and adaptability.
Bachelor’s degree or equivalent experience preferred.
Location: Mi…
