Overview
Executive Assistant to the CEO and Facilities Manager Jobs in Tucson, AZ at UCP of Southern Arizona
Position Overview:
The Construction Administrative Assistant/Project Engineer plays a key role in supporting the project team from project award through closeout. Responsibilities include document control, subcontractor and vendor coordination, and reviewing project information to ensure execution aligns with the drawings, specifications, and contract requirements.
Key Responsibilities:
Assist with project setup and maintain organized project files.
Assemble submittal packages by gathering product data, cut sheets, and required documentation based on project requirements.
Draft and track RFIs to resolve discrepancies or obtain clarification from the design team.
Review drawings and specifications to assist with material tracking and compliance.
Coordinate with general contractors, vendors, and field staff to support project execution.
Prepare subcontract packages for review and execution.
Attend project meetings, take notes, and follow up on tasks as needed.
Prepare closeout documentation.
Support project managers with day-to-day project tasks.
Qualifications:
Construction or project coordination experience preferred.
Strong organizational and communication skills.
Proficiency with Microsoft Office (Excel, Outlook, Word); experience with Bluebeam, Autodesk Construction Cloud Build and Procore is a plus.
Ability to read and interpret architectural drawings and specifications is preferred.
Must be detail-oriented and able to manage multiple tasks.
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Application Question(s):
Are you available to be IN OFFICE Monday-Friday, 8am to 5pm?
Ability to Commute:
Bohemia, NY 11716 (Required)
Work Location: In person
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Title: Executive Assistant to the CEO and Facilities Manager
Company: UCP of Southern Arizona
Location: Tucson, AZ
