Overview
Executive Assistant to the CFO Jobs in Chicago, IL at Mack & Associates, Ltd.
Title: Executive Assistant to the CFO
Company: Mack & Associates, Ltd.
Location: Chicago, IL
Step into an exciting opportunity with a leading investment firm as the Executive Assistant to two key executives, the CFO and Managing Director. This is more than just a role—it’s a chance to immerse yourself in the strategic heartbeat of the company, working alongside top-tier leadership in a dynamic, high-energy environment. You’ll be at the center of critical decision-making, offering vital support while navigating the fast pace of the investment world. This position demands a polished professional who thrives under pressure, maintains absolute discretion, and takes ownership of their responsibilities with minimal guidance. If you’re a proactive, adaptable individual looking to grow and make an impact, this is the perfect opportunity for you. The role offers hybrid work flexibility, a competitive salary of $100-125k (based on experience), with comprehensive benefits include health insurance, PTO, and a 401(k) plan.
Key Responsibilities of the EA to the CFO:
Seamlessly manage the CFO’s calendar, coordinating complex meetings across time zones.
Arrange travel and ensure the CFO is fully prepared for high-level internal and external meetings.
Take charge of expense reports, ensuring accurate and timely processing.
Occasionally assist with personal matters, including scheduling family appointments.
Serve as a trusted gatekeeper, balancing confidentiality with efficiency.
Be ready to pivot when the CFO is in town or when deadlines are tight.
Work closely with other Executive Assistants during high-profile events like board meetings.
Provide calendar management for the Managing Director, particularly for quarterly cross-location visits.
Support the broader team with minor scheduling and expense tasks.
Qualifications of the EA to the CFO:
5+ years of administrative experience supporting senior executives, ideally at the C-level.
Superior organizational and multitasking abilities, with a sharp eye for detail and the ability to prioritize in a fast-paced setting.
High level of maturity and discretion; excellent interpersonal skills are a must.
Experience in hybrid work models and comfort with occasional personal assistance tasks.
A degree is not required, but success in fast-paced, high-demand environments is essential.
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