Overview
Executive Assistant to the City Manager and Administrative Supervisor Jobs in Vancouver, WA at City of Vancouver
About Us
Para la Naturaleza is a leading nonprofit environmental conservation organization based in Puerto Rico. We are dedicated to preserving Puerto Rico’s natural resources through impactful initiatives, advocacy, and community engagement. We are currently seeking a highly motivated and detail-oriented Executive Administrative Assistant to support our President. This is a key role within the organization, providing high-level administrative support to ensure the smooth and effective execution of executive responsibilities.
Position Summary
The Executive Administrative Assistant will manage the President’s calendar, coordinate travel and meetings, prepare documents, track projects, and handle sensitive communications. The ideal candidate is exceptionally organized, professional, and discreet, with strong interpersonal and communication skills. This role also oversees the Special Visits and Courier Assistant.
Key Responsibilities
Provide comprehensive administrative support to the President
Manage and coordinate executive calendars and travel arrangements
Schedule and organize internal and external meetings and events
Prepare agendas, take meeting minutes, and draft communications and reports
Monitor and track special projects and deadlines
Supervise administrative support staff
Maintain confidentiality and exercise sound judgment in handling sensitive information
Contribute to the overall efficiency of the Executive Office
Collaborate across departments to support organizational initiatives
Assist in field operations as needed, including work in open or mountainous areas
Qualifications
Bachelor’s degree in Business Administration, Communications, Humanities, or a related field from an accredited college or university
3–4 years of experience in a similar executive administrative role
At least 1 year of supervision experience
Proven experience managing executive-level calendars and logistics
Skilled in meeting coordination, materials preparation, and minute-taking
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, internet research tools, and preferably Mac OS
Fully bilingual: Fluent in English and Spanish (spoken and written)
Excellent interpersonal, communication, negotiation, and conflict-resolution skills
Ability to handle confidential information with discretion
Flexible schedule, including availability to work evenings, weekends, holidays, and to travel within and outside Puerto Rico as needed
Valid Puerto Rico driver’s license
Important: Only online, complete applications submitted through the following link will be considered:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=aac7e6cd-faaf-42f1-8e9b-eba73f553127&ccId=19000101_000001&jobId=577758&source=CC2&lang=en_US
If you need any assistance, please contact us via the following email: [email protected]
We are an Equal Opportunity Employer
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Title: Executive Assistant to the City Manager and Administrative Supervisor
Company: City of Vancouver
Location: Vancouver, WA
